Explanation
Background: This legislation authorizes the Finance and Management Director to establish a purchase order with ESEC Corporation dba Columbus Peterbilt for the repair of Refuse Collection Division vehicle, brass tag 21840. This 2007 Peterbilt 320 automated side loader was involved in an accident on March 26, 2007, causing extensive damage. The complete cab must be replaced as well as some of the mechanical systems repaired. An estimate was obtained from ESEC Corporation dba Columbus Peterbilt, the sole authorized local service center for Peterbilt trucks.
Fiscal Impact: The Fleet Management Division budgeted nearly $2.3 million in the 2007 operating budget for vehicle repair services. Year to date encumbrances and expenditures total approximately $1.3 million. While there is sufficient appropriation authority to cover the estimated $60,000 cost of the repairs, the Fleet Management Division does not typically budget for such significant repair services for a single piece of equipment. However, due to the fact that the vehicle is new, it makes economic sense to make the repairs. A new automated side loader costs approximately $185,000. The estimated cost of repairs to the vehicle is $48,761, but the Fleet Management Division requests a contingency amount, bringing the total request to $60,000.
ESEC Corporation CC #341285858, expiration 9/21/08.
Emergency action is requested because this is a front-line refuse collection vehicle and there is a significant lead time necessary for ordering truck cab components. It is important that this vehicle be returned to service as quickly as possible.
Title
To authorize the Finance and Management Director to establish a purchase order for the Fleet Management Division with ESEC Corporation dba Columbus Peterbilt for the repair of a Refuse Collection Division automated side loader in accordance with sole source provisions; to authorize the expenditure of $60,000 from the Fleet M...
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