City of Columbus - File #: 1454-2010

• File #: 1454-2010
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 10/1/2010
• In control: Administration Committee
• On agenda: 11/15/2010
• Final action: 11/17/2010
• Title: To authorize the Director of the Department of Finance and Management to establish blanket purchase orders, for the Department of Technology, on behalf of various city departments/divisions, to purchase replacement desktop computers, printers, and computer related products and equipment from existing Universal Term Contracts (UTCs) with Resource One Computer Systems, Inc., and Pomeroy IT Solutions; to authorize a $31,673.52 transfer of funds within the Department of Technology Information Services Fund; and to authorize the expenditure of $167,245.76 from the Department of Technology Information Services Fund; and to declare an emergency. ($167,245.76)

Date	Ver.	Action By	Action	Result
11/17/2010	1	CITY CLERK	Attest
11/16/2010	1	MAYOR	Signed
11/15/2010	1	Columbus City Council	Approved	Pass
11/15/2010	1	COUNCIL PRESIDENT	Signed
11/2/2010	1	Auditor Reviewer	Reviewed and Approved
11/2/2010	1	CITY AUDITOR	Reviewed and Approved
11/2/2010	1	Technology Drafter	Sent for Approval
11/2/2010	1	CITY ATTORNEY	Reviewed and Approved
11/2/2010	1	Technology Drafter	Sent to Clerk's Office for Council
11/1/2010	1	FINANCE DIRECTOR	Reviewed and Approved
11/1/2010	1	Technology Drafter	Sent for Approval
10/29/2010	1	Finance - Purchasing Reviewer	Reviewed and Approved
10/27/2010	1	Finance Reviewer	Reviewed and Approved
10/27/2010	1	Finance Reviewer	Reviewed and Approved
10/27/2010	1	Finance Reviewer	Sent for Approval
10/22/2010	1	Technology Drafter	Sent for Approval
10/22/2010	1	EBOCO Reviewer	Sent for Approval
10/22/2010	1	ODI DIRECTOR	Reviewed and Approved
10/22/2010	1	Technology Drafter	Sent for Approval
10/21/2010	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
10/21/2010	1	Technology Drafter	Sent for Approval
10/15/2010	1	Technology Drafter	Sent for Approval

Explanation

BACKGROUND
This legislation authorizes the Director of the Department of Finance and Management to establish blanket purchase orders, for the Department of Technology, on behalf of various city departments/divisions, to purchase replacement desktop computers, printers, and computer related products and equipment from existing Universal Term Contracts (UTCs); FL003923 (BPCMP01H) with Resource One Computer Systems, Inc., expiration date March 31, 2011 and FL003934 (BPCMP07F) with Pomeroy IT Solutions, Inc. expiration date March 31, 2011. The desktop computers, printers, and computer related products and equipment are being purchased to replace equipment that is outdated and/or obsolete. The computer equipment being replaced is used for the operation of applications that are vital to the daily operations of the City of Columbus. Equipment replacement is crucial to mitigate computer related performance problems, to operate at peak efficiency, and to meet the City's current minimal specifications/standards.

This legislation also authorizes the City Auditor to transfer funds between Object Level 1-02 to 06 to allow for funding to be available within the appropriate object level to purchase hardware for the Division of Planning and Operations.

Also, this ordinance requests approval of contingency funds in the amount of $11,012.88. These funds will be utilized in the event the Division of Planning and Operations needs to purchase additional computers or computer related equipment from Resource One ($1,322.03) or Pomeroy IT Solutions ($9,690.85) .

EMERGENCY: Emergency designation is requested to expedite establishing the requested purchase orders before year end closing.


FISCAL IMPACT
This purchase will expend $167,245.76 for the purchase of replacement desktop computers, printers, and computer related products and equipment for various city departments/divisions. A $31,673.52 transfer of funds between object levels within the Department of T...