City of Columbus - File #: 1336-2008

• File #: 1336-2008
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 8/13/2008
• In control: Administration Committee
• On agenda: 10/6/2008
• Final action: 10/8/2008
• Title: To authorize the Director of the Department of Technology to modify and extend an existing contract, with The Plannet Group, LLC for the purpose of providing security and related services for the City's current web environment and web-hosting services; and to authorize the expenditure of $40,563.44 from the Department of Technology, Information Services Fund; and to declare an emergency. ($40,563.44)

Date	Ver.	Action By	Action	Result
10/8/2008	1	CITY CLERK	Attest
10/7/2008	1	MAYOR	Signed
10/6/2008	1	Columbus City Council	Approved	Pass
10/6/2008	1	COUNCIL PRESIDENT	Signed
9/26/2008	1	Auditor Reviewer	Reviewed and Approved
9/26/2008	1	CITY AUDITOR	Reviewed and Approved
9/26/2008	1	Technology Drafter	Sent for Approval
9/26/2008	1	CITY ATTORNEY	Reviewed and Approved
9/26/2008	1	Technology Drafter	Sent to Clerk's Office for Council
9/25/2008	1	Finance Reviewer	Reviewed and Approved
9/25/2008	1	FINANCE DIRECTOR	Reviewed and Approved
9/25/2008	1	Technology Drafter	Sent for Approval
9/24/2008	1	Finance Reviewer	Reviewed and Approved
9/23/2008	1	ODI DIRECTOR	Reviewed and Approved
9/23/2008	1	Technology Drafter	Sent for Approval
9/22/2008	1	Technology Drafter	Sent for Approval
9/22/2008	1	EBOCO Reviewer	Reviewed and Approved
9/19/2008	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
9/17/2008	1	Technology Drafter	Sent for Approval
9/16/2008	1	TECHNOLOGY DIRECTOR	Reviewed and Disapproved
9/16/2008	1	Technology Drafter	Sent for Approval
9/9/2008	1	Technology Reviewer	Reviewed and Approved
9/3/2008	1	Technology Drafter	Sent for Approval

Explanation

BACKGROUND:
This legislation authorizes the Director of the Department of Technology to modify and extend an existing contract in accordance with the terms and conditions established in the original master agreement with The Plannet Group, LLC; This contract modification is needed to continue with the original project schedule and the provisions for services between the City of Columbus and The Plannet Group, LLC for the purpose of providing security and related services for the City's current web environment and web-hosting services. It has become necessary to continue work that was begun in 2007 associated with bringing the City's web servers in-house (internally hosted).

This legislation requests approval to modify an existing contract (EL007166), with the original vendor The Plannet Group, LLC, to extend the coverage period from April 30, 2008 through December 31, 2008; originally legislated and approved through Ordinance Numbers #0683-2007 and #0698-2007, passed by City Council on July 9, 2007 and May 21, 2007; to allow the Plannet Group, LLC to continue providing security and related services for the City's current web environment and web hosting services. This contract modification will extend the coverage period from April 30, 2008 through December 31, 2008.

EMERGENCY DESIGNATION:
Emergency designation is requested due to the immediate need to modify and extend a contract with The Plannet Group, LLC to continue with services that are necessary for the purpose of providing security and related services for the City's current web environment and web-hosting services that support the usual daily operation of the Department of Technology.

FISCAL IMPACT:
During fiscal year 2007, $159,400.00 was legislated (EL007166) for services provided by the Plannet Group, LLC. Funds for this year's contract modification were identified, budgeted and are available within the Department of Technology, Information Services Fund i...