City of Columbus - File #: 0031-2004

• File #: 0031-2004
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 12/24/2003
• In control: Safety Committee
• On agenda: 2/2/2004
• Final action: 2/4/2004
• Title: To authorize and direct the Finance Director to issue a purchase order to Software House International in the amount of $135,141.24 from the appropriated 2002 Local Law Enforcement Block Grant Funds for the purchase of Microsoft software licenses for the Division of Police and to declare an emergency. ($135,141.24)

Date	Ver.	Action By	Action	Result
2/4/2004	1	CITY CLERK	Attest
2/3/2004	1	MAYOR	Signed
2/2/2004	1	Columbus City Council	Approved	Pass
2/2/2004	1	COUNCIL PRESIDENT	Signed
1/22/2004	1	Safety Drafter	Sent for Approval
1/22/2004	1	CITY ATTORNEY	Reviewed and Approved
1/22/2004	1	Safety Drafter	Sent to Clerk's Office for Council
1/22/2004	1	Safety Drafter	Sent to Clerk's Office for Council
1/21/2004	1	Finance Reviewer	Reviewed and Approved
1/21/2004	1	FINANCE DIRECTOR	Reviewed and Approved
1/21/2004	1	Safety Drafter	Sent for Approval
1/21/2004	1	Auditor Reviewer	Reviewed and Approved
1/21/2004	1	CITY AUDITOR	Reviewed and Approved
1/12/2004	1	ODI DIRECTOR	Reviewed and Approved
1/12/2004	1	Safety Drafter	Sent for Approval
1/6/2004	1	Safety Drafter	Sent for Approval
1/6/2004	1	EBOCO Reviewer	Reviewed and Approved
1/5/2004	1	Safety Reviewer	Reviewed and Approved
1/5/2004	1	SAFETY DIRECTOR	Reviewed and Approved
12/26/2003	1	Safety Reviewer	Reviewed and Approved
12/26/2003	1	Safety Reviewer	Reviewed and Approved
12/24/2003	1	Safety Drafter	Sent for Approval

Explanation

Background
Need: The Department of Public Safety, Division of Police wants to upgrade its Microsoft licenses. The purchase will provide for greater efficiencies in providing anti-virus protection and Microsoft updates to end user computing devices in both the LAN and mobile environment. These updates to all Division computers are a LEADS requirement. Additionally, the new 2003 software will enable updates from the Division Records Management System to be managed more effectively. The upgrade will also be an asset to the Detective Bureau's use of the newly acquired Case Management System, in that the RMS leverages Windows 2003 added functionality. The purchase will be funded by 2002 Local Law Enforcement Block Grant funds and is aimed at reducing crime and improving public safety through enhanced information sharing.

Bid Information: The State of Ohio bid for Microsoft software products and services that follows Columbus City Codes. Contract #0A02011 was awarded to Software House International (SHI). Incorporated into the Select Contract Agreement is language that allows for local governmental agencies to enroll with the reseller and purchase with State bid pricing.

Contract Compliance No: Software House International 223009648 001

Emergency Designation: Emergency legislation is requested for this ordinance to allow for the purchase of the upgrade software licenses in order to enhance the Division's daily functions for the continued operation of the Division of Police.

FISCAL IMPACT:
Budgeted Amount: This purchase of $135,141.24 is part of funds from the 2002 Local Law Enforcement Block Grant Funds, therefore, there will be no impact on the financial status of the General Fund.

Title

To authorize and direct the Finance Director to issue a purchase order to Software House International in the amount of $135,141.24 from the appropriated 2002 Local Law Enforcement Block Grant Funds for the purchase of Microsoft sof...