Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to execute a service contract with Routeware, Inc. for the provision of GPS tracking and route diagnostics for the Division of Refuse Collection fleet.
The aforementioned project will allow the Division of Refuse Collection to maximize efficiencies and to assess streets for pot holes, illegal dumping, and other street maintenance, as the vehicles travel around their assigned routes.
Routeware is an on-demand routing solution that will interface with existing routing software systems Lucity and GIS. The process enhances efficiencies for the Division of Refuse Collection creating a streamlined option to develop optimized bulk collection and container management routes each day. Drivers receive the routing instructions through iPhones leased by Routeware, Inc., and the routes are developed through an online portal that will pull in all relevant information for that day. The phones also allow the drivers to take before and after pictures to confirm service.
The department originally started using the Rubicon Global GPS tracking and route diagnostics in 2021 through a separate contract. The original contracts and related modifications have since expired and it was determined that a new contract was needed to be established in order to continue utilizing services. Routeware, Inc., the current provider of software for turn-by-turn directions and data collection for the Division of Refuse, acquired Rubicon in 2024.
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for Routeware, Inc. is CC030689 and expires September 1, 2027.
3. BID WAIVER
The Department of Public Service is seeking Council approval under City Code Chapter 329 to waive competitive bidding to facilitate the execution of a service contract for proprietary software with Routeware, Inc. because there is an immediate need to create route efficiencies for the Division of Refuse Collections servic...
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