Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Liquid Sodium Bisulfite with Brenntag Mid-South, Inc. The Division of Sewerage and Drainage is the sole user for Liquid Sodium Bisulfite, used in the wastewater treatment applications at both treatment plants. The term of the proposed option contract would be approximately one (1) year, expiring March 31, 2026, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on January 9, 2025. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002726.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ029394). Four (4) bids were received. The apparent low bidder only bid the first year of the multi-year contract.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
Brenntag Mid-South, Inc., CC#015317 renewal pending, Items 1 and 4 only, $1.00
Total Estimated Annual Expenditure: $690,000, Division of Sewerage and Drainage, the sole user
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance because the current contract will expire 3/31/25, and as a matter of public safety no lapse of contracts can be tolerated.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002726. City Agencies will be required to obtain approval to expend from their own appropriations for th...
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