City of Columbus - File #: 1517-2006

• File #: 1517-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 8/28/2006
• In control: Administration Committee
• On agenda: 11/6/2006
• Final action: 11/9/2006
• Title: To authorize and direct the Finance & Management Director to enter into a contract for the option to purchase Veritas Software, Licenses and Support with DLT Solutions, Inc.; to authorize the expenditure of $1.00 to establish the contract from the Universal Term Contract Fund; and to declare an emergency. ($1.00).

Date	Ver.	Action By	Action	Result
11/9/2006	1	CITY CLERK	Attest
11/8/2006	1	MAYOR	Signed
11/6/2006	1	Columbus City Council	Approved	Pass
11/6/2006	1	CITY AUDITOR	Reviewed and Approved
11/6/2006	1	Auditor Reviewer	Reviewed and Approved
11/6/2006	1	COUNCIL PRESIDENT	Signed
11/6/2006	1	City Clerk's Office	Sent back for Clarification/Correction
10/19/2006	1	CITY ATTORNEY	Reviewed and Approved
10/19/2006	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
10/18/2006	1	ODI DIRECTOR	Reviewed and Approved
10/18/2006	1	Finance - Purchasing Drafter	Sent for Approval
10/17/2006	1	Finance - Purchasing Drafter	Sent for Approval
10/16/2006	1	FINANCE DIRECTOR	Reviewed and Approved
10/16/2006	1	Finance - Purchasing Reviewer	Reviewed and Approved
10/11/2006	1	Finance - Purchasing Drafter	Sent for Approval
8/28/2006	1	Finance - Purchasing Drafter	Sent for Approval

Explanation

BACKGROUND: For the option to establish one (1) UTC contract to purchase Veritas Software, Licenses and Support for various City of Columbus agencies and the Department of Technology, the largest user. The term of the proposed option contract would be two (2) years, expiring December 31, 2008, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on July 27, 2006.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA002080). Seventy-two (72) bids were solicited: (MBE-1, F1-1, MAJ-70). Three (3) bids received: (F1-1, MAJ-2). The solicitation consists fifty-six (56) various pieces of software with licenses and support. The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidder as follows:

DLT Solutions, Inc. MAJ, CC #54-1599882 expires July 7, 2007, $1.00

Total Estimated Annual Expenditure: $90,000.00, various agencies. The Division of Sewerage and Drainage is the largest user.

The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search. This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.

FISCAL IMPACT: Funding to establish these option contracts is budgeted in the Universal Term Contracts Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.

Title

To authorize and direct the Finance & Management Director to enter into a contract for the option to purchase Veritas Software, Licenses and Support with DLT Solutions, Inc.; to authorize the expenditure of $1.00 to establ...