City of Columbus - File #: 0516-2008

• File #: 0516-2008
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 3/13/2008
• In control: Utilities Committee
• On agenda: 4/21/2008
• Final action: 4/23/2008
• Title: To authorize the Director of Public Utilities to modify the contract for Janitorial Services with K & M Kleening Service, Inc. for the Division of Sewerage and Drainage; and to authorize the expenditure of $ 195,652.00 from the Sewerage System Operating Fund. ($ 195,652.00)

Date	Ver.	Action By	Action	Result
4/23/2008	1	CITY CLERK	Attest
4/22/2008	1	MAYOR	Signed
4/21/2008	1	Columbus City Council	Approved	Pass
4/21/2008	1	COUNCIL PRESIDENT	Signed
4/14/2008	1	Columbus City Council	Read for the First Time
4/2/2008	1	Utilities Drafter	Sent for Approval
4/2/2008	1	CITY ATTORNEY	Reviewed and Approved
4/2/2008	1	Utilities Drafter	Sent to Clerk's Office for Council
4/1/2008	1	FINANCE DIRECTOR	Reviewed and Approved
4/1/2008	1	Utilities Drafter	Sent for Approval
4/1/2008	1	Auditor Reviewer	Reviewed and Approved
4/1/2008	1	CITY AUDITOR	Reviewed and Approved
3/31/2008	1	EBOCO Reviewer	Reviewed and Approved
3/31/2008	1	ODI DIRECTOR	Reviewed and Approved
3/31/2008	1	Utilities Drafter	Sent for Approval
3/31/2008	1	Finance Reviewer	Reviewed and Approved
3/28/2008	1	UTILITIES DIRECTOR	Reviewed and Approved
3/28/2008	1	Utilities Drafter	Sent for Approval
3/27/2008	1	Utilities Reviewer	Sent for Approval
3/25/2008	1	Utilities Reviewer	Reviewed and Approved
3/13/2008	1	Utilities Drafter	Sent for Approval

Explanation

1. BACKGROUND:

A. Need. This legislation authorizes the Director of Public Utilities to modify an existing contract for Janitorial Services for the Division of Sewerage and Drainage, in order to continue scheduled services to the Division.
B. Contract History. The existing contract was bid on May 25, 2005. The lowest responsive and responsible and best bidder was K & M Kleening Service Inc., of Columbus, Ohio. A contract with this entity was authorized by Ordinance No. 1259-2005, passed on September 12, 2005. The bid documents contemplated incremental funding of a multi-year contract. The contract was modified to provide funds and continue services pursuant to Ordinance No. 0809-2006, passed June 8, 2006, and authorized an expenditure of $188,270.00. The contract was modified again to provide funds and continue services pursuant to Ordinance No. 1030-2007, passed July 23, 2007, and authorized an expenditure of $191,961.00. It is now proposed to modify the contract with K & M Kleening Services, Inc. to provide funds and continue services under the City's final contract option. The contract will be rebid by mid 2009.
C. Contract Compliance No. (02-0553299) Expires 7-31-09

D. Type of Business Enterprise: MBE.

E. Emergency Designation. Emergency designation is not requested.
2. FISCAL IMPACT:

A. Budget Information: Funds for this contract were budgeted in the amount of $ 213,000.00 for FY 2008.

B. Contract Modification Information Pursuant to Section 329.16, CCC:

1. Amount of Additional Funds - This Modification: $ 195,652.00

2. Why the Need for Additional Work Could Not Be Foreseen: The need for contract continuance via modification to provide incremental funding was foreseen, and is included in the original procurement's specifications.

3. Why Other Procurement Processes Would Not Be In the City's Best Interest: This modification is deemed the most feasible and reasonable means of continuing to provide neede...