Explanation
BACKGROUND: After conducting a Request for Proposal process in accordance with Columbus City Code, Chapter 329, Ordinance Number 1732-2024 authorized the City Auditor to contract with Clear Consulting and OnActuate as the highest rated offerors for Dayforce consulting. The legislation and the contracts included the option to renew annually for three (3) times subject to annual appropriation and approval by Council. Both of the contracts’ initial terms expire September 30, 2026. This legislation authorizes the City Auditor to exercise the first renewal option for a period of one (1) year.
The contracts are on a time and material basis as needed for a particular scope of work and billed at the rate cards from each of the offerors by the various project roles necessary to conduct the statement of work. Sufficient funds are encumbered on the original contracts, and no additional funds are necessary to modify the contract. The price of services are determined by the amounts specified in original contract.
CONTRACT COMPLIANCE:
KAM Consulting LLC, dba Clear Consulting, Contract compliance: CC-048137, expires 8/20/2028
OnActuate Consulting US INC, Contract compliance: CC-048102, expires 5/29/2027
FISCAL IMPACT: No new funding is required to renew the contracts. Existing Purchase Orders have sufficient funds. This ordinance authorizes extending the term.
REASON FOR EMERGENCY: The contract will expire on September 30, 2026 and the renewal decision was made during the Council recess based upon an upcoming need for tax reconciliations and other Dayforce related work. These projects for tax reconciliations are expected to start at the beginning of third quarter and follow up thereafter after year end. Tax filings must be made timely and without delay. Reconciliations within the correctable timelines assure the City of the accuracy and completeness of the filings.
Title
To authorize the City Auditor to renew contracts with KAM Consulting LLC, dba Clear C...
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