City of Columbus - File #: 2055-2003

• File #: 2055-2003
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 9/2/2003
• In control: Administration Committee
• On agenda: 9/22/2003
• Final action: 9/24/2003
• Title: To authorize the Director of the Department of Technology on behalf of the Department of Public Utilities, to modify and extend the contract with Indus Utility Systems, Incorporated (formerly SCT Utility Systems, Incorporated) for the Technical Currency Agreement for software maintenance, and to authorize the expenditure of $370,773.16 from the Technology Director's Office, Water Direct Charges Subfund and to declare an emergency. ($370,773.16)

Date	Ver.	Action By	Action	Result
9/24/2003	1	CITY CLERK	Attest
9/23/2003	1	MAYOR	Signed
9/22/2003	1	Columbus City Council	Approved	Pass
9/22/2003	1	COUNCIL PRESIDENT	Signed
9/10/2003	1	Technology Drafter	Sent for Approval
9/10/2003	1	Auditor Reviewer	Reviewed and Approved
9/10/2003	1	CITY AUDITOR	Reviewed and Approved
9/10/2003	1	Technology Drafter	Sent for Approval
9/10/2003	1	CITY ATTORNEY	Reviewed and Approved
9/10/2003	1	Technology Drafter	Sent to Clerk's Office for Council
9/9/2003	1	FINANCE DIRECTOR	Reviewed and Approved
9/8/2003	1	ODI DIRECTOR	Reviewed and Approved
9/8/2003	1	Technology Drafter	Sent for Approval
9/8/2003	1	Finance Reviewer	Reviewed and Approved
9/5/2003	1	EBOCO Reviewer	Sent for Approval
9/4/2003	1	Technology Drafter	Sent for Approval
9/3/2003	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
9/2/2003	1	Technology Drafter	Sent for Approval

Explanation
BACKGROUND: The Department of Technology (DoT) on behalf of the Department of Public Utilities has a need to modify and extend contract CT-15918 with Indus Utility Systems, Incorporated (formerly SCT Utility Systems, Incorporated) for computer programming software maintenance on the Water and Sewer Information Management System (WASIMS). Ordinance 1534-2003 passed on June 5, 2003 provided authority to change the vendor name from SCT Utility Systems, Inc. to Indus Utility Systems, Inc. The Division of Water initiated a contract in 1996 to provide for Optional TCP (Technical Currency Program) Services and Technical Currency Support Services, which obligates the vendor (Indus) to provide upgrades, new releases and to maintain the billing system software purchased by the Water Division.

DoT assumed operations and maintenance (O&M) responsibilities in Fiscal Year 2000 on the customer's behalf and has continued with contract renewals of this agreement. Without the agreement, the Division will not benefit from new functions that the system could perform through enhancement to the software: such as new releases and the capability to debug the system, which will negatively impact the Water and Sewer billing system.

1. The amount of funds needed for this contract modification is $370,773.16
2. The original contract was established by the Department of Public Utilities in 1994 and is modified each year to establish annual funds.
3. It is best to continue with these services in order to provide continuous, professional support to the Division of Water, Data Service activity.

FISCAL IMPACT: Year-to-date, as of August 2003, DoT expended $26,000.00 with Indus. During fiscal year 2002, DoT expended $337,065.60 for services provided by contract CT-15918. Currently, The Department of Technology has funds available within the Technology Director's Office, Water Direct Charges Subfund in the amount of $370,773.16, with $224,382.19 for Optional ...