City of Columbus - File #: 1598-2009

• File #: 1598-2009
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 11/16/2009
• In control: Administration Committee
• On agenda: 12/14/2009
• Final action: 12/16/2009
• Title: To authorize the Director of the Department of Finance and Management, for the Department of Technology, on behalf of the Department of Public Utilities, to establish a purchase order for the purchase of Microsoft Software Assurance, from Software House International Inc. (SHI), from a State Contract; to authorize the expenditure of $79,830.80 from the 2009 Department of Technology's Information Services Fund; and to declare an emergency. ($79,830.80)

Date	Ver.	Action By	Action	Result
12/16/2009	1	CITY CLERK	Attest
12/15/2009	1	MAYOR	Signed
12/14/2009	1	Columbus City Council	Approved	Pass
12/14/2009	1	COUNCIL PRESIDENT	Signed
12/11/2009	1	Auditor Reviewer	Reviewed and Approved
12/11/2009	1	CITY AUDITOR	Reviewed and Approved
12/11/2009	1	Technology Drafter	Sent for Approval
12/11/2009	1	CITY ATTORNEY	Reviewed and Approved
12/11/2009	1	Technology Drafter	Sent to Clerk's Office for Council
12/10/2009	1	Finance - Purchasing Reviewer	Reviewed and Approved
12/10/2009	1	FINANCE DIRECTOR	Reviewed and Approved
12/10/2009	1	Technology Drafter	Sent for Approval
12/9/2009	1	Technology Drafter	Sent for Approval
12/9/2009	1	Finance Reviewer	Reviewed and Approved
12/9/2009	1	Finance Reviewer	Reviewed and Approved
12/8/2009	1	Technology Drafter	Sent for Approval
12/8/2009	1	EBOCO Reviewer	Sent for Approval
12/8/2009	1	ODI DIRECTOR	Reviewed and Approved
12/1/2009	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
11/24/2009	1	Technology Drafter	Sent for Approval

Explanation

Background:

This legislation authorizes the Director of the Department of Finance and Management, for the Department of Technology, on behalf of the Department of Public Utilities, to establish a purchase order for the purchase of Microsoft Software for Office 2007 with Assurance from Software House International Inc (SHI) (utilizing a State Contract - #0A07004-2, expires 6/30/2010, authorized for the City's use by Ordinance No. 582-87). This purchase will allow the Department of Technology to provide software support for Microsoft applications utilized citywide.
The Department of Technology needs to purchase new software licenses for the installation of Microsoft Office applications on the laptops to be deployed as part of the mobile computing project for the Department of Public Utilities. Purchasing the Microsoft Software Assurance will enable the Department of Technology the ability to provide more efficient and capable support services to the city employees as well as the citizens of Columbus. The associated coverage period is a three (3) year term from 10/01/2009 through 09/30/2012.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.


Fiscal Impact:

Earlier this year, the Department of Technology legislated $290,731.00 for the purchase of Microsoft Software Assurance with Software House International Inc. (SHI). The cost associated with this legislation is $79,830.80, with a three (3) year coverage period term from 10/01/2009 through 09/30/2012. The aggregate total contract amount is $370,561.80. Funds totaling $79,830.80 for this purchase were budgeted and are available within the 2009 Department of Technology's Information Services Fund.

Emergency Designation:

Emergency designation is requested/required to meet time lines and deadlines previously estab...