City of Columbus - File #: 0599-2011

• File #: 0599-2011
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 4/7/2011
• In control: Health, Housing & Human Services Committee
• On agenda: 4/25/2011
• Final action: 4/27/2011
• Title: To authorize the Board of Health to enter into contract with KNS Services, Inc., for the purchase and maintenance of video monitoring equipment; to authorize a total expenditure of $24,864.00 from the Health Special Revenue Fund for the purchase of maintenance services; to authorize a total expenditure of $25,000.00 from the Health G.O Bond Fund for the purchase of equipment; and to declare an emergency. ($49,864.00)

Date	Ver.	Action By	Action	Result
4/27/2011	1	MAYOR	Signed
4/27/2011	1	CITY CLERK	Attest
4/25/2011	1	Columbus City Council	Approved	Pass
4/25/2011	1	COUNCIL PRESIDENT	Signed
4/12/2011	1	Health Drafter	Sent for Approval
4/12/2011	1	CITY ATTORNEY	Reviewed and Approved
4/12/2011	1	Health Drafter	Sent to Clerk's Office for Council
4/11/2011	1	Finance Reviewer	Reviewed and Approved
4/11/2011	1	Finance Reviewer	Reviewed and Approved
4/11/2011	1	FINANCE DIRECTOR	Reviewed and Approved
4/11/2011	1	Health Drafter	Sent for Approval
4/11/2011	1	Auditor Reviewer	Reviewed and Approved
4/11/2011	1	CITY AUDITOR	Reviewed and Approved
4/8/2011	1	Health Drafter	Sent for Approval
4/8/2011	1	EBOCO Reviewer	Sent for Approval
4/8/2011	1	ODI DIRECTOR	Reviewed and Approved
4/8/2011	1	Health Drafter	Sent for Approval
4/8/2011	1	Finance Reviewer	Reviewed and Approved
4/7/2011	1	Health Drafter	Sent for Approval
4/7/2011	1	HEALTH DIRECTOR	Reviewed and Approved

Explanation

BACKGROUND: The Health Department is in need of maintenance services for its: (a) CCTV and Call for Assistance Units, (b) maintain interface between CCTV System, Call for Assistance System, and Matrix System, Card Access Equipment, (c) maintain and service all electric locking devices and panic buttons associated with the Matrix Systems, Card Access Equipment at the 240 Parsons Avenue facility. This ordinance authorizes the Board of Health to enter into the second year of a three year competitively bid contract with KNS Services, Inc. for $24,864.00 for video monitoring equipment maintenance.

The Health Department has a need to purchase replacement video monitoring equipment totaling $25,000 that are part of the existing building security system at Health's 240 Parsons Avenue facility. The original security system was installed in 2001 and there is a need to replace certain pieces that are obsolete or no longer able to be repaired.

Bid #SAO03545 for CCTV Maintenance & PM services was posted April 15 through April 22, 2010. All nineteen vendors registered with the City of Columbus under commodity code 93984 were solicited for bids. Bids were solicited to cover a three-year period through May 31, 2013, with an option to extend for an additional two year if both parties agree. KNS Services, Inc., was awarded the contract for the purchase and maintenance of video monitoring security equipment.

The contract compliance number of KNS Services, Inc. is 31-1460220 and is effective through September 3, 2012. This ordinance is submitted as an emergency to ensure that there is a continuation of necessary maintenance services.

FISCAL IMPACT: These monies were budgeted within the Health Special Revenue Fund, Fund No. 250. This ordinance amends the 2011 Capital Improvements Budget and authorizes an expenditure of $25,000.00 from existing cash in the Health G.O. Bond Fund, Fund No. 706. Searches in the Excluded Party List System (Federal) and ...