Explanation
BACKGROUND:
This legislation authorizes the Director of Finance and Management on behalf of the Department of Technology (DoT) to establish a purchase order for Cisco SmartNet maintenance services to support citywide metronet hardware. This purchase will be accomplished through the Universal Term Contract (UTC) that is established with Pomeroy IT Solutions under FL004506 (BPCMP30A) that expires 6/30/2012. The metronet is a critical component of the computing infrastructure of the city.
SmartNet supports data transfer needs for imaging applications as well as other city applications such as e-mail, WASIMS (water billing), Performance series (purchasing/procurement and accounting), payroll/personnel , VOIP, and geographic information system (GIS). Establishing this purchase order will provide Cisco hardware maintenance support for the City's metronet for a one-year term period of April 1, 2012 throughMarch 31, 2013.
FISCAL IMPACT:
In 2010 and 2011 $426,846.29 and $472,162.29 was expended respectively for services associated with Cisco SmartNet for metronet hardware maintenance support services, provided by Pomeroy IT Solution. Funding for this year (2012) in the amount of $530,374.17 was budgeted and is available for the Cisco SmartNet services within the Department of Technology, Information Services Division, Internal Services Fund and other fund agencies direct charge budget within DoT .
EMERGENCY:
As a result of the vendor not being able to provide the 2012 actual cost until the end of March, emergency designation is being requested for this purchase to continue with services that are necessary to support daily operation activities; to ensure no service interruption.
CONTRACT COMPLIANCE NUMBER:
Vendor Name: Pomeroy IT Solutions F.I.D#/CC#: 61-1352158 Expiration Date: 10/5/2013
Title
To authorize the Director of Finance and Management to establish a purchase order wi...
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