Explanation
Background: This legislation is to authorize the Finance and Management Director to modify the existing contract with Cintas Corporation for the purchase of City Uniforms and to extend the contract for three (3) months up to and including June 30, 2017, at the same terms and conditions of Contract # FL005504, as agreed by both parties.
A contract modification is needed to extend the contract through June 30, 2017 to purchase City Uniforms for various agencies throughout the City of Columbus, and to ensure uniforms are available and supplied without interruption.
1. Amount of additional funds: No additional funds are needed to extend the contract. Various agencies throughout the City of Columbus must obtain approval to expend from their own budgeted funds for their estimated expenditures.
2. Reason additional needs were not foreseen: A formal bid process was done with no bid responses; therefore, a new bid process has been initiated with bids due on Thursday, March 2, 2017. The contract modification and extension will allow for the time needed to establish a new contract without an interruption in the purchase of essential City Uniforms.
3. Reason other procurement processes were not used: N/A.
4. How cost was determined: Prices will be in accordance with the requirements of the current contract (FL005504).
This company is not debarred according to the excluded party listing system of the Federal Government or prohibited from being awarded a contract according to the Auditor of State unresolved finding for recovery certified search.
Fiscal Impact: No funding is required to modify and extend the contract. Various agencies throughout the City of Columbus must set aside their own funding for their estimated expenditures.
This ordinance is being submitted as an emergency because without emergency action the current City Uniforms contract will expire on March 31, 2017 and the ability to provide needed apparel for City employees will be slow...
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