City of Columbus - File #: 1546-2009

• File #: 1546-2009
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 11/5/2009
• In control: Public Service & Transportation Committee
• On agenda: 11/23/2009
• Final action: 11/25/2009
• Title: To authorize the Director of Finance and Management to enter into contract with Advantage Sign Supply, Inc. for the purchase of an edge printer; to authorize the expenditure of up to $14,220.00 from the General Permanent Improvement Fund; to repeal ordinance 1388-2009; and to declare an emergency. ($14,220.00)

Date	Ver.	Action By	Action	Result
11/25/2009	1	MAYOR	Signed
11/25/2009	1	CITY CLERK	Attest
11/23/2009	1	Columbus City Council	Approved	Pass
11/23/2009	1	COUNCIL PRESIDENT	Signed
11/12/2009	1	Service Drafter	Sent for Approval
11/12/2009	1	CITY ATTORNEY	Reviewed and Approved
11/12/2009	1	Service Drafter	Sent to Clerk's Office for Council
11/10/2009	1	ODI DIRECTOR	Reviewed and Approved
11/6/2009	1	Finance Reviewer	Reviewed and Approved
11/6/2009	1	Finance Reviewer	Reviewed and Approved
11/6/2009	1	FINANCE-PURCHASING APPROVER	Reviewed and Approved
11/6/2009	1	FINANCE DIRECTOR	Reviewed and Approved
11/6/2009	1	Service Drafter	Sent for Approval
11/6/2009	1	Auditor Reviewer	Reviewed and Approved
11/6/2009	1	Service Drafter	Sent for Approval
11/6/2009	1	EBOCO Reviewer	Sent for Approval
11/5/2009	1	Service Drafter	Sent for Approval
11/5/2009	1	SERVICE DIRECTOR	Reviewed and Approved
11/5/2009	1	Service Drafter	Sent for Approval

Explanation
1. BACKGROUND
This ordinance repeals ordinance 1388-2009 and authorizes the Director of the Department of Finance and Management to enter into contract with Advantage Sign Supply, Inc. for the purchase of an edge printer for the Division of Planning and Operations. The City of Columbus Division of Planning and Operations operates a sign shop to manufacture many signs used by the Division to regulate traffic and provide other information to pedestrians and the travelling public as well as producing other products in house that represent a significant cost and time savings over outsourcing these jobs. These include items such as parking permits, meter decals, oil change decals, and magnetic screen printing.

As part of its operation the sign shop utilizes a printer for specialized printing jobs such as those mentioned above. This printer is called an edge printer. The one currently in use by the sign shop is over 10 years old and has required considerable maintenance. It is thus necessary to replace this piece of machinery in order to ensure that these printing jobs can continue to be performed at a time and cost savings to the city. Funds for this purchase were previously legislated in ordinance 1388-2009, but the ordinance authorized the Director of Public Service to enter into contract for this purchase when City Code requires the Director of the Department of Finance and Management to enter into contract for purchase of goods exceeding $1,000.00.

Competitive bidding requirements of the City Code were followed (SO032618) and bids were received by the Purchasing Office as follows:

Company City, State Amount
Advantage Sign Supply, Inc. Grand Rapids, MI $14,220.00
Hyatts Graphic Supply Buffalo, NY $18,200.00
Tubelite Co Colum...