Explanation
BACKGROUND: For the option to purchase Specialty Equipment Parts, Supplies, and Accessories for Fleet Management. Specialty Equipment Parts, Supplies, and Accessories are needed to repair and maintain City vehicles and equipment.
The term of the proposed option contract is from the date of execution by the City up to and including November 30, 2011 with the right to extend for two (2) additional one year periods subject to mutual agreement by both parties. The Purchasing Office opened formal bids on April 9, 2009.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA003232). One Hundred Thirty Eight bids (138) were solicited; Six (6) bids were received.
The Purchasing Office is recommending awards of contracts to the lowest, responsive, responsible and best bidders:
NAPA Auto Parts / Wynns Transmission Machine Supplies; Partner Concrete Saw Parts; Driveline Parts; Stainless Steel Brake Lines; AC Delco Parts: CC#580254510 (Expires 3-7-10)
Hydro Supply Co. / Cylinders and Cylinder Parts; PTO Pumps & Spinner Parts: CC#311065617 (Expires 5-21-10)
Utility Truck Equipment, Inc. / Miscellaneous Cables and Rope: CC#310989420 (Expires 12-6-09)
Rim and Wheel Service Inc. of Columbus / Air Compressor Parts: CC#311146717 (Expires 2-12-10)
Capital Core Inc. / Transmission Parts: CC#311034112 (Expires 5-8-11)
R & R Products Inc. / Golf Cart, Mowing, and Turf Equipment Parts: CC#860258505 (Expires 5-8-11)
Total Estimated Annual Expenditure: $150,000.00
These companies are not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish these option ...
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