City of Columbus - File #: 1485-2009

• File #: 1485-2009
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 10/27/2009
• In control: Safety Committee
• On agenda: 11/23/2009
• Final action: 11/25/2009
• Title: To authorize and direct the Finance and Management Director to contract for the purchase of Panasonic Toughbook computers from Insight Public Sector for the Division of Police, to waive the provisions of competitive bidding, to authorize the expenditure of $1,315,435.04 from the Community Oriented Policing Services (COPS) Grant funds, to authorize the transfer of funds within the Grant Fund between object levels; and to declare an emergency. ($1,315,435.04)

Date	Ver.	Action By	Action	Result
11/25/2009	1	MAYOR	Signed
11/25/2009	1	CITY CLERK	Attest
11/23/2009	1	Columbus City Council	Approved	Pass
11/23/2009	1	COUNCIL PRESIDENT	Signed
11/11/2009	1	CITY ATTORNEY	Reviewed and Approved
11/11/2009	1	Safety Drafter	Sent to Clerk's Office for Council
11/10/2009	1	Safety Drafter	Sent for Approval
11/10/2009	1	EBOCO Reviewer	Sent for Approval
11/10/2009	1	ODI DIRECTOR	Reviewed and Approved
11/10/2009	1	Safety Drafter	Sent for Approval
11/9/2009	1	Auditor Reviewer	Reviewed and Approved
11/9/2009	1	CITY AUDITOR	Reviewed and Approved
11/6/2009	1	FINANCE DIRECTOR	Reviewed and Approved
11/6/2009	1	Safety Reviewer	Reviewed and Approved
11/5/2009	1	Finance - Purchasing Reviewer	Reviewed and Approved
11/3/2009	1	SAFETY DIRECTOR	Reviewed and Approved
11/3/2009	1	Finance Reviewer	Reviewed and Approved
11/3/2009	1	Finance Reviewer	Reviewed and Approved
10/29/2009	1	Safety Reviewer	Reviewed and Approved
10/28/2009	1	Safety Reviewer	Reviewed and Approved
10/27/2009	1	Safety Reviewer	Reviewed and Approved

Explanation

BACKGROUND: The Division of Police needs to purchase additional Panasonic Toughbook Computers and mounts for police field use. The computers will be used in police cruisers and outfit other police agencies within the metropolitan area. The Division of Police has installed over 109 of these computers in our current fleet and has standardized this type of toughbook computer for installation, service, warranty, and training. Because of these reasons, this is the only computer used in the City of Columbus Police cruisers.

There is also a need to transfer funds within this grant from Object Level (1) 02 to Object Level (1) 03 to provide funds for a contract with the State of Ohio.

Bid Information: The State of Ohio established STS534177 which expires (6/30/2011) with Insight Public Sector, Inc. for this equipment. In addition, there are only two nationally authorized resellers of this type of Panasonic computer and Insight Public Sector, Inc. is one of them. It is a local supplier with field personnel and expertise to support our needs; therefore there is a need to waived competitive bidding. A quotation was obtained from Insight Public Sector based on the state contract.

This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.

Contract Compliance No: 363949000, Expires 04/04/2010

Emergency Designation: Emergency legislation is needed to expedite the acquisition of the computers and maintain the submitted timeline for grant activities.

FISCAL IMPACT: This ordinance authorizes an expenditure of $1,315,435.04 from the COPS grant for Panasonic Toughbook Computers for the Division of Police. No General Fund monies are required for this purchase.

Title

To authorize and direct the Finance and Management Director to contract for the purchase of Panasonic Toughbook computers...