City of Columbus - File #: 1456-2009

• File #: 1456-2009
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 10/22/2009
• In control: Finance & Economic Development Committee
• On agenda: 10/26/2009
• Final action: 10/29/2009
• Title: To authorize the Finance and Management Director to modify and increase a contract with Kone, Inc. for emergency repairs to the North West elevator at City Hall, 90 West Broad Street; to authorize the expenditure of $78,003.00 from the Capital Improvements Budget in the Facility Renovations - Various Projects fund; and to declare an emergency. ($78,003.00)

Date	Ver.	Action By	Action	Result
10/29/2009	1	CITY CLERK	Attest
10/28/2009	1	MAYOR	Signed
10/26/2009	1	Columbus City Council	Approved
10/26/2009	1	COUNCIL PRESIDENT	Signed
10/23/2009	1	Auditor Reviewer	Reviewed and Approved
10/23/2009	1	Finance Reviewer	Reviewed and Approved
10/23/2009	1	Finance Drafter	Sent for Approval
10/23/2009	1	CITY AUDITOR	Reviewed and Approved
10/23/2009	1	Finance Drafter	Sent for Approval
10/23/2009	1	EBOCO Reviewer	Reviewed and Approved
10/23/2009	1	ODI DIRECTOR	Reviewed and Approved
10/23/2009	1	Finance Drafter	Sent for Approval
10/23/2009	1	CITY ATTORNEY	Reviewed and Approved
10/23/2009	1	Finance Drafter	Sent to Clerk's Office for Council
10/23/2009	1	Finance Drafter	Sent to Clerk's Office for Council
10/22/2009	1	Finance Drafter	Sent for Approval
10/22/2009	1	Finance Reviewer	Reviewed and Approved
10/22/2009	1	Finance Drafter	Sent for Approval
10/22/2009	1	FINANCE DIRECTOR	Reviewed and Approved
10/22/2009	1	Finance Drafter	Sent for Approval
10/22/2009	1	Finance Drafter	Sent for Approval

Explanation

BACKGROUND: This ordinance authorizes the Finance and Management Director to modify a contract with Kone, Inc. for the maintenance and service of elevators in various City facilities under the purview of the Facilities Management Division. The original contract was authorized by City Council through Ordinance No. 1230-2008 on July 21, 2008, in the amount of $141,000.00. Ordinance No. 0848-2009, passed on June 22, 2009, in the amount of $156,800.00 authorized the first of five renewal options, for the period of August 1, 2009 to June 31, 2010.

The proposed contract modification provides funding for emergency elevator repairs to the North West elevator at City Hall, 90 West Broad Street. The work is to include, but is not limited to, obtaining a State of Ohio elevator work permit, dismantling the existing machine motor and components, removing existing machine motor and components from City Hall, mounting and assembly of the new machine, a new motor, installation of new hoist cables, installation of rope groper to meet current code requirements, testing, and return to service.

These problems were not foreseen in awarding the original contract to Kone, Inc. Kone, Inc. was chosen to perform this work because it is the Facilities Management Division's contractor for normal elevator maintenance. Kone, Inc. has been the elevator maintenance and service provider for the last six years. Therefore, it would not be in the best interests of the City to bid this equipment. Awarding it to another elevator provider could cause a conflict with the current provider's ability to maintain the equipment. This ordinance will allow the Finance and Management Director to modify and increase the contract with Kone, Inc. by $78,003.00 so that other necessary services within the contract are not delayed. A contingency of $15,000.00 is being included in the event that wall sections need to be removed in order for the technicians to reach the equipment. T...