Explanation
BACKGROUND: For the option to establish a UTC contract to purchase Replacement Radio Batteries for the Division of Support Services, the largest user to and including September 30, 2013. These Replacement Radio Batteries will be utilized by all City agencies for replacement and new 800MHz, UHF and VHF radio battery purchases. Motorola Inc., is the lowest responsive, responsible bidder meeting the quality standard specified within the bid specifications of formal bid SA003680. Five (5) bidders submitted bids that were lower in price but did not meet the quality standard specified. The term of the proposed option contract would be three (3) years, expiring September 30, 2013, with the option to renew for one (1) additional year.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA003680) Eight-nine (89) (MBE:1, FBE:0) bids were solicited; A total of nine (9) bid proposals (MBE:0, FBE:0) were received.
Talley Inc., Battery Zone Inc., Sutton Battery, Power Products Unlimited, and Holzberg Communications each submitted alternate brands of batteries. The City obtained testing data for each of these brands including drop test, vibration test, and electrostatic discharge test. Each of these bids were rejected as none of the results met the quality standard established by the testing of the Motorola brand battery. Two other bidders, Utility Communications, ComProducts and Kevin Lehr Associates were rejected for submitting incomplete bids. Motorola Inc., was rejected for submitting additional terms and conditions conflicting with the specifications.
Upon consultation with the Public Safety Director, a waiver is requested to award all items to Motorola Inc. providing the City with the required product quality and accepting a proposal with the cost being 25% lower than other bidders of equal quality. The Purchasing Office has negotiated terms and conditions with Motorola Inc., and complet...
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