Explanation
BACKGROUND: This ordinance authorizes the option to purchase Harley Davidson Motorcycles for the Department of Finance & Management, Division of Fleet Management and all city agencies. The term of the proposed option contracts will be through June 30, 2016 with the option to extend one additional year, subject to mutual agreement by both parties, in accordance with formal bid SA005486. The Purchasing Office opened formal bids on July 24, 2014. Harley Davidson Motorcycles are used by the Division of Police.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA005486). Twenty six (26) bids were solicited (MAJ: 24, F1: 2) Two bids were received (MAJ: 2).
The Purchasing Office is recommending award of one contract to the lowest responsive, responsible and best bidder:
AD Farrow Co. LLC, CC No. 320045982 exp. 4/24/2016
Total Estimated Annual Expenditure: $130,000.00
This company is not debarred according to the Excluded Parties listing of the Federal Government and is not listed in the Auditor of States database for Findings for Recovery.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the General Fund. The city agency will be required to obtain approval to expend from its own appropriations.
Title
To authorize the Finance and Management Director to enter into contract with AD Farrow Co., LLC for the option to purchase Harley Davidson Motorcycles; to authorize the expenditure of one dollar ($1.00) to establish this contract from the General Fund; and to declare an emergency.
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on July 24, 2014 and selected AD Farrow Co., LLC as the lowest, responsive, responsible and be...
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