City of Columbus - File #: 2222-2006

• File #: 2222-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 11/28/2006
• In control: Safety Committee
• On agenda: 2/26/2007
• Final action: 2/27/2007
• Title: To authorize and direct the Director of Finance & Management to execute those documents necessary for the acquisition of an Analyst Notebook Software System utilizing the Homeland Security Grant in accordance with the sole source procurement; and to declare an emergency.

Date	Ver.	Action By	Action	Result
2/27/2007	1	MAYOR	Signed
2/27/2007	1	CITY CLERK	Attest
2/26/2007	1	Columbus City Council	Approved	Pass
2/26/2007	1	COUNCIL PRESIDENT	Signed
2/26/2007	1	COUNCIL PRESIDENT	Signed
2/9/2007	1	CITY ATTORNEY	Reviewed and Approved
2/9/2007	1	Safety Drafter	Sent to Clerk's Office for Council
2/8/2007	1	FINANCE DIRECTOR	Reviewed and Approved
2/8/2007	1	Safety Drafter	Sent for Approval
2/8/2007	1	Auditor Reviewer	Reviewed and Approved
2/8/2007	1	CITY AUDITOR	Reviewed and Approved
2/8/2007	1	Safety Drafter	Sent for Approval
2/7/2007	1	Finance - Purchasing Reviewer	Reviewed and Approved
2/6/2007	1	Finance Reviewer	Reviewed and Approved
2/5/2007	1	Safety Drafter	Sent for Approval
2/5/2007	1	Finance Reviewer	Reviewed and Approved
2/2/2007	1	EBOCO Reviewer	Reviewed and Approved
2/2/2007	1	ODI DIRECTOR	Reviewed and Approved
2/2/2007	1	Safety Drafter	Sent for Approval
1/29/2007	1	Safety Drafter	Sent for Approval
1/26/2007	1	SAFETY DIRECTOR	Reviewed and Approved
1/25/2007	1	Safety Reviewer	Reviewed and Approved
1/25/2007	1	Safety Reviewer	Reviewed and Approved
1/25/2007	1	Safety Reviewer	Reviewed and Approved
1/25/2007	1	Safety Reviewer	Reviewed and Approved
1/25/2007	1	Safety Reviewer	Reviewed and Approved
1/24/2007	1	Safety Reviewer	Reviewed and Approved
1/24/2007	1	Safety Reviewer	Reviewed and Approved
1/22/2007	1	Safety Drafter	Sent for Approval

Explanation

The City of Columbus Department of Public Safety, Division of Police on behalf of the Columbus Urban Area Homeland Security Advisory Committee was awarded a grant for the acquisition of an Analyst Notebook Software System for Police Homeland Security Unit to increase our intelligence abilities. The City of Columbus and Franklin County entered into an Intergovernmental Agreement, Ordinance 1691-2006 to enable this type of purchase. The total expenditure in the amount of $35,383.00 will be paid by Franklin County through the Urban Area Homeland Security Grant.

This is a sole source procurement due to i2 being the publisher, holder of all copyrights, and holder of sole source for the software and maintenance and support listed below. Furthermore, i2 is the exclusive distributor of these proprietary software products.

The Division of Police has over the past 12 months, researched each of the following companies: i2 Analyst Notebook, SAS, MEMEX, Megaputer and VIPAR through their websites, read brochures, talked with their vendors at exhibitions, and have seen most of them in operation. The Division of Police has discussed the use of such programs with Cincinnati PD, State of Ohio, FBI, LA Sheriff, and other agencies. Based on our research - the i2 Analyst Notebook meets all of our needs and expectations for our mission. The others do not have the abilities of this program such as interoperability of cross indexing databases, data input restrictions, database support, and the ability to customize our database and searching capabilities. This is the program used by the majority of intelligence agencies.

Negotiations were conducted with i2 Inc. to ensure the best possible pricing on this system upgrades.

This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.

Emergency Designation: Emerg...