City of Columbus - File #: 0846-2006

• File #: 0846-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 4/26/2006
• In control: Public Service & Transportation Committee
• On agenda: 6/12/2006
• Final action: 6/14/2006
• Title: To authorize and direct the Finance and Management Director to enter into four (4) UTC contracts for the option to purchase Street Sweeper Parts with Jack Doheny Supplies Ohio, Inc., Old Dominion Brush, Lacal Equipment and the McLean Company, to authorize the expenditure of four (4) dollars to establish the contract from the Universal Term Contract Fund and to declare an emergency. ($4.00).

Date	Ver.	Action By	Action	Result
6/14/2006	1	MAYOR	Signed
6/14/2006	1	CITY CLERK	Attest
6/12/2006	1	Columbus City Council	Approved	Pass
6/12/2006	1	COUNCIL PRESIDENT	Signed
6/1/2006	1	Finance - Purchasing Drafter	Sent for Approval
6/1/2006	1	Auditor Reviewer	Reviewed and Approved
6/1/2006	1	CITY AUDITOR	Reviewed and Approved
6/1/2006	1	Finance - Purchasing Drafter	Sent for Approval
6/1/2006	1	CITY ATTORNEY	Reviewed and Approved
6/1/2006	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
5/30/2006	1	ODI DIRECTOR	Reviewed and Approved
5/26/2006	1	Finance - Purchasing Drafter	Sent for Approval
5/26/2006	1	EBOCO Reviewer	Reviewed and Approved
5/3/2006	1	FINANCE DIRECTOR	Reviewed and Approved
5/2/2006	1	Finance - Purchasing Reviewer	Reviewed and Approved
4/26/2006	1	Finance - Purchasing Drafter	Sent for Approval

Explanation

BACKGROUND: For the option to purchase Street Sweeper Parts for Fleet Management. The term of the proposed option contract would be two (2) years. Contract is through April 30, 2008. The Purchasing Office opened formal bids on April 6, 2006.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA001952 GRW) Five (MAJ:5, MBE:0, FBE:0) bids were solicited; Four (4) (MAJ:4) bids were received.

The Purchasing Office is recommending award of six contracts to the lowest, responsive, responsible and best bidders:

Jack Doheny Supplies Ohio Inc. MAJ, CC#383148955 Expires 5/26/07, $20,000.00
Old Dominion Brush, MAJ, CC#540715588 Expires 3/18/2008, $35,000.00
Lacal Equipment, MAJ, CC#030379675, Expires 4/12/2007 $25,000.00
The McLean Company, MAJ, CC#340762688, Expires 6/14/2008 $10,000.00
Total Estimated Annual Expenditure: $90,000.00

These companies are not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.

This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.

FISCAL IMPACT: Funding to establish this option contract is budgeted in the Universal Term Contract Fund. Fleet Management will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.


Title

To authorize and direct the Finance and Management Director to enter into four (4) UTC contracts for the option to purchase Street Sweeper Parts with Jack Doheny Supplies Ohio, Inc., Old Dominion Brush, Lacal Equipment and the McLean Company, to authorize the expenditure of four (4) dollars to establish the contract from the Universal Term Contract Fund and to declare an emergency. ($4.00).


Body

WHEREAS, the Purchasing Office adverti...