City of Columbus - File #: 2178-2006

• File #: 2178-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 11/20/2006
• In control: Administration Committee
• On agenda: 12/4/2006
• Final action: 12/7/2006
• Title: To authorize and direct the Finance and Management Director to enter into a contract for the option to purchase Office Papers/UTC with RIS Paper Company and Sterling Paper Company and to authorize the expenditure of one dollar to each company to establish the contracts from the Purchasing/Contract Operation Fund, and to declare an emergency. ($2.00).

Date	Ver.	Action By	Action	Result
12/7/2006	1	CITY CLERK	Attest
12/6/2006	1	MAYOR	Signed
12/4/2006	1	Columbus City Council	Approved	Pass
12/4/2006	1	COUNCIL PRESIDENT	Signed
11/22/2006	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
11/21/2006	1	Finance - Purchasing Drafter	Sent for Approval
11/21/2006	1	EBOCO Reviewer	Reviewed and Approved
11/21/2006	1	Finance - Purchasing Drafter	Sent for Approval
11/21/2006	1	ODI DIRECTOR	Reviewed and Approved
11/21/2006	1	Finance - Purchasing Drafter	Sent for Approval
11/21/2006	1	Auditor Reviewer	Reviewed and Approved
11/21/2006	1	CITY AUDITOR	Reviewed and Approved
11/21/2006	1	Finance - Purchasing Drafter	Sent for Approval
11/21/2006	1	CITY ATTORNEY	Reviewed and Approved
11/21/2006	1	Finance - Purchasing Drafter	Sent for Approval
11/21/2006	1	FINANCE DIRECTOR	Reviewed and Approved
11/21/2006	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
11/21/2006	1	City Clerk's Office	Sent back for Clarification/Correction
11/20/2006	1	Finance - Purchasing Drafter	Sent for Approval
11/20/2006	1	Finance - Purchasing Reviewer	Reviewed and Approved

Explanation

BACKGROUND: For the option to purchase Office Papers by City agencies. The term of the proposed option contract would be from the date of contract execution up to and including January 31, 2008 with the option to renew for two additional one year periods on a year for year basis. The Purchasing Office opened formal bids on November 16, 2006.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA001968). Sixteen (16) bids were solicited (MAJ: 13, M1A: 1, FBE: 2); Two (2) bids were received (MAJ: 2).

The Purchasing Office is recommending award of one contract each (two contracts) to the responsive, responsible and best bidder for specific items:
RIS Paper Company MAJ, CC# 135585947 Expires 11/20/08, Award all items under Item 1 (Recycled Paper), 3, 4 and for half cases.
Sterling Paper Company MAJ , CC#314317038 Expires 5/9/2008, Award all items under Item 2.
Total Estimated Annual Expenditure: $350,000.00

These Companies are not debarred according to the Excluded Parties listing of the Federal Government and are not listed in the Auditor of State database for Findings for Recovery.

This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.

FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing Contract Account. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.

Title

To authorize and direct the Finance and Management Director to enter into a contract for the option to purchase Office Papers/UTC with RIS Paper Company and Sterling Paper Company and to authorize the expenditure of one dollar to each company to establish the contracts from the Purchasing/Contract Operation Fund, and to declar...