City of Columbus - File #: 1315-2008

• File #: 1315-2008
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 8/5/2008
• In control: Administration Committee
• On agenda: 9/15/2008
• Final action: 9/17/2008
• Title: To authorize the transfer of funds within the Information Services Fund; to authorize the Director of Finance and Management to establish blanket purchase orders, on behalf of the Department of Technology, for the Department of Public Utilities, for the purchase of replacement desktop computers and computer related products and equipment from pre-established universal term contracts with Resource One Computer Systems, Inc. and Smart Solutions, Inc.; to authorize the expenditure of $410,000.00 from the 2008 Department of Technology Information Services Fund. ($410,000.00)

Date	Ver.	Action By	Action	Result
9/17/2008	1	CITY CLERK	Attest
9/16/2008	1	MAYOR	Signed
9/15/2008	1	Columbus City Council	Approved	Pass
9/15/2008	1	COUNCIL PRESIDENT	Signed
9/8/2008	1	Columbus City Council	Read for the First Time
8/28/2008	1	CITY ATTORNEY	Reviewed and Approved
8/28/2008	1	Technology Drafter	Sent to Clerk's Office for Council
8/27/2008	1	Finance - Purchasing Reviewer	Reviewed and Approved
8/27/2008	1	FINANCE DIRECTOR	Reviewed and Approved
8/27/2008	1	Technology Drafter	Sent for Approval
8/27/2008	1	Auditor Reviewer	Reviewed and Approved
8/27/2008	1	CITY AUDITOR	Reviewed and Approved
8/27/2008	1	Technology Drafter	Sent for Approval
8/21/2008	1	Finance Reviewer	Reviewed and Approved
8/20/2008	1	Finance Reviewer	Reviewed and Approved
8/15/2008	1	Technology Drafter	Sent for Approval
8/14/2008	1	EBOCO Reviewer	Reviewed and Approved
8/14/2008	1	ODI DIRECTOR	Reviewed and Approved
8/11/2008	1	Technology Drafter	Sent for Approval
8/8/2008	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
8/6/2008	1	Technology Drafter	Sent for Approval
8/6/2008	1	Technology Drafter	Sent for Approval
8/6/2008	1	Technology Drafter	Sent for Approval
8/6/2008	1	Technology Reviewer	Reviewed and Approved
8/5/2008	1	Technology Drafter	Sent for Approval

Explanation
BACKGROUND
This legislation authorizes the Director of Finance and Management to establish a blanket purchase orders, on behalf of the Department of Technology, for the Department of Public Utilities, for the purchase of replacement desktop computers, and computer related products and equipment. These purchases will be made from pre-established universal term contracts (UTC's), FL003923, with Resource One Computer Systems, Inc., expiration date March 31, 2011 and FL003922, with Smart Solutions, Inc., expiration date March 31, 2011.

This legislation also authorizes the City Auditor to transfer funds between Object Level One codes to allow additional funding to be available for the upgrade/replacement of existing computers within the Department of Public Utilities. The desktop computers, computer related products and equipment being replaced are outdated and/or obsolete. The computers being replaced are used for the operation of applications that are vital to the daily operation of the Department of Public Utilities. Replacement of these computers are crucial for continued efficiency, so that the Department of Public Utilities can access applications critical to daily operations.

FISCAL IMPACT
Earlier this year, the Department of Technology legislated $513,041.97 with Resource One Computer Systems, Inc. and $39,583.25 with Smart Solutions, Inc. (Ordinance Number 0811-2008) for the purchase of replacement desktop computers and computer related products and equipment. Funds for this purchase, in the amount of $410,000.00, have been identified within the second quarter financial review, and will require a transfer of funds between object levels within the 2008 Department of Technology's Information Services Fund. This ordinance is requesting approval for funds in the amount of $370,000.00 with Resource One Computer Systems, Inc., and $40,000.00 with Smart Solutions, Inc. In 2008, the Department of Technology, and on behalf of various city...