City of Columbus - File #: 1758-2003

• File #: 1758-2003
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 7/1/2003
• In control: Administration Committee
• On agenda: 7/28/2003
• Final action: 7/28/2003
• Title: To authorize the Director of the Department of Finance to increase a purchase order with VoiceCom for voicemail services for the Department of Technology, on behalf of numerous City agencies, to authorize the expenditure of $5,895.20 from the Technology Director's Office,General Fund; $1,030.00 from the Technology Director's Office Internal Service; $4,845.00 from the Technology Director's Office Internal Service Fund, Enterprise Agencies; $1,200.00 from Information Services Division; and $42,360.15 Telecommunications Division, Cable Fund and to declare an emergency. ($55,330.35)

Date	Ver.	Action By	Action	Result
7/30/2003	1	CITY CLERK	Attest
7/29/2003	1	MAYOR	Signed
7/28/2003	1	Columbus City Council	Approved	Pass
7/28/2003	1	COUNCIL PRESIDENT	Signed
7/23/2003	1	Auditor Reviewer	Reviewed and Approved
7/23/2003	1	CITY AUDITOR	Reviewed and Approved
7/23/2003	1	Technology Drafter	Sent for Approval
7/23/2003	1	CITY ATTORNEY	Reviewed and Approved
7/23/2003	1	Technology Drafter	Sent to Clerk's Office for Council
7/22/2003	1	Finance Reviewer	Reviewed and Approved
7/22/2003	1	FINANCE DIRECTOR	Reviewed and Approved
7/22/2003	1	Technology Drafter	Sent for Approval
7/21/2003	1	EBOCO Reviewer	Sent for Approval
7/21/2003	1	ODI DIRECTOR	Reviewed and Approved
7/21/2003	1	Technology Drafter	Sent for Approval
7/18/2003	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
7/18/2003	1	Technology Drafter	Sent for Approval
7/14/2003	1	Technology Drafter	Sent for Approval

Explanation
BACKGROUND: This legislation is to authorize the Director of the Department of Finance to increase a purchase order for voicemail services. The City of Columbus Purchasing Office has established a Universal Term Contract (UTC), contract CT15944, with VoiceCom, to provide this service to numerous City agencies: such as Civil Service, the Health Department, Mayor's Office, Public Safety, Development, Finance, Public Utilities, Public Service, Recreation and Parks, and Human Resources.
In past fiscal years, the cost associated with voicemail services was paid by each City agency. This kept expenditures for each city agency below the $100,000.00 maximum that is placed on UTC expenditures under the provisions of City Code 329.07(g). These services and associated costs were centralized, in the beginning of fiscal year 2001, under the auspice of The Department of Technology (DoT).
The Department of Technology, on behalf of numerous City agencies, has an immediate need for additional funds to maintain current service and usage level for the remainder of the 2003 fiscal year. Without additional funds there will be interruption of voicemail service, resulting in a lack of communication efforts crucial to City employees daily operations.
FISCAL IMPACT: DoT expended $220,276.73 in fiscal year 2002, for voicemail services. Through the Second Quarter of fiscal year 2003, DoT has expended $87,573.50. The balance needed to cover the remainder of this year's obligation is currently projected to be $55,330.35, unless an unforeseeable increase occurs. Funding is available in the 2003 budget.

EMERGENCY: Emergency legislation is requested to maintain current service and usage level, provided by VoiceCom, without interruption.
CONTRACT COMPLIANCE NUMBER: 34-1533392 Expires 03/14/2004



Title
To authorize the Director of the Department of Finance to increase a purchase order with VoiceCom for voicemail services for the Department of Technology, on...