Explanation
Background: This ordinance authorizes and directs the Finance Director to issue blanket purchase orders for various auto, truck and equipment parts, supplies, accessories and services for the Fleet Management Division without the use of formal competitive bidding. Given the diversity of the City's fleet, and the complexity of today's vehicles, it is not possible to anticipate all parts and service requirements. Because of these circumstances, the City must purchase auto, truck and equipment parts, supplies, accessories and services not available from City-wide contracts within a short period of time which precludes formal competitive bidding. However, to ensure the City receives the best possible prices, the Fleet Management Division solicits quotes by phone or in writing.
Emergency legislation is requested to ensure uninterrupted payments to suppliers.
Fiscal Impact: This request is for $425,000.00. The amounts are based on historical costs for like items and services and the division's estimate of needs for the second six months of 2003. Expenditures for like items and time frames were $351,000.00 in 2002 and $335,000.00 in 2001.
Title
To authorize and direct the Finance Director to issue blanket purchase orders for various auto, truck and equipment parts, supplies, accessories and services for the Fleet Management Division, to authorize the expenditure of $425,000.00 from the Fleet Maintenance Fund, to waive the competitive bidding requirements of the Columbus City Codes. and to declare an emergency. ($425,000.00)
Body
WHEREAS, the purchase of various auto, truck and equipment parts, supplies, accessories and services cannot be reasonably anticipated is required by the Fleet Management Division, and
WHEREAS, it is in the best interest of the City of Columbus to waive formal competitive bidding requirements for the purchase of various auto, truck and equipment parts, supplies, accessories and services. now th...
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