Explanation
BACKGROUND: For the option to establish a UTC contract to purchase Isco Monitoring Equipment, Maintenance and Parts for the Division of Sewerage and Drainage, the sole user. The term of the proposed option contract would be one (1) year, expiring September 30, 2009, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on June 12, 2008.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA002574). Ten (10) bids were solicited: (M1A-0, F1-1, MBR-0). Two (2) bids was received.
Both bidders were deemed non-responsive for submittal of additional Terms and Conditions. In addition, the apparent low bidder, Hach Company, submitted alternate equipment that did not meet specifications and is unacceptable. The next bidder bid equipment as specified and the Division of Sewerage and Drainage requested that the Purchasing Office negotiate with the vendor to remove the unacceptable term and condition. That has been done, and the Purchasing Office is recommending award to the lowest, responsible and best bidder:
Teledyne Isco, Inc., MAJ, CC# 47-0461807 expires 06/11/2010, $1.00
Total Estimated Annual Expenditure: $45,000.00, Division of Sewerage and Drainage, the sole user
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search. This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing Contract Account. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual exp...
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