City of Columbus - File #: 0732-2009

• File #: 0732-2009
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 5/11/2009
• In control: Public Service & Transportation Committee
• On agenda: 10/5/2009
• Final action: 10/8/2009
• Title: To authorize the Director of Public Service to enter into contract in the amount of $493,723.70, with H.R. Gray and Associates, Inc. for the review of the methods and associated front end documents used to request and receive construction bids for Capital Improvement Projects; to authorize the transfer of appropriation and expenditure of $123,431.00 from the Street Construction Maintenance and Repair Fund for the Division of Planning and Operations, expenditure of $185,146.35 from the Division of Sewerage and Drainage from the Sewerage System Operating Fund and $185,146.35 from the Division of Power and Water from the Water System Operating Fund. ($493,723.70)

Date	Ver.	Action By	Action	Result
10/8/2009	1	CITY CLERK	Attest
10/6/2009	1	MAYOR	Signed
10/5/2009	1	Columbus City Council	Read for the First Time
10/5/2009	2	Columbus City Council	Approved	Pass
10/5/2009	1	Columbus City Council	Waive the 2nd Reading	Pass
10/5/2009	1	COUNCIL PRESIDENT	Signed
9/11/2009	1	Auditor Reviewer	Reviewed and Approved
9/11/2009	1	CITY AUDITOR	Reviewed and Approved
9/11/2009	1	SERVICE DIRECTOR	Reviewed and Approved
9/11/2009	1	CITY ATTORNEY	Reviewed and Approved
9/11/2009	1	Service Drafter	Sent for Approval
9/11/2009	1	EBOCO Reviewer	Sent for Approval
9/11/2009	1	ODI DIRECTOR	Reviewed and Approved
9/11/2009	1	SERVICE DIRECTOR	Sent to Clerk's Office for Council
9/10/2009	1	Finance Reviewer	Sent for Approval
9/10/2009	1	FINANCE DIRECTOR	Reviewed and Approved
9/10/2009	1	Service Drafter	Sent for Approval
9/4/2009	1	Finance Reviewer	Reviewed and Approved
9/3/2009	1	Service Drafter	Sent for Approval
6/18/2009	1	Finance Reviewer	Reviewed and Disapproved
5/19/2009	1	Finance Reviewer	Reviewed and Approved
5/18/2009	1	Finance Reviewer	Reviewed and Approved
5/15/2009	1	UTILITIES DIRECTOR	Reviewed and Approved
5/15/2009	1	Service Drafter	Sent for Approval
5/15/2009	1	SERVICE DIRECTOR	Reviewed and Approved
5/14/2009	1	Service Drafter	Sent for Approval
5/13/2009	1	Utilities Drafter	Sent for Approval
5/13/2009	1	Utilities Reviewer	Reviewed and Approved	Pass
5/12/2009	1	Utilities Reviewer	Sent for Approval
5/12/2009	1	Utilities Drafter	Sent for Approval
5/12/2009	1	Utilities Drafter	Sent for Approval
5/11/2009	1	Service Drafter	Sent for Approval

Explanation
1. BACKGROUND
In an effort to improve the quality of service and efficiency of the methods and associated front end documents used to request and receive construction bids for Capital Improvement Projects a comprehensive review and analysis is to be undertaken. The Department's of Public Service and Public Utilities will lead this effort but will work and coordinate with other city departments that are involved with capital improvement projects.

This legislation authorizes The Director of Public Service in conjunction with the Department of Public Utilities to enter into contract with H.R. Gray & Associates, Inc., for a comprehensive review of these methods and documents (bid formats, contract documents, etc.). A representative team of the City departments will advise and coordinate with the lead Departments and H.R.gray with the goal that appropriate changes can be identified and implemented across all City departments. The end result of this project will be an updated, legally sound, clear, and organized contract language and a streamlined bid process for those City employees responsible for administering capital projects. As part of the review the consultant will review processes and recommend environmentally friendly processes and procedures.
The consultant will analyze, provide a report, and recommend a streamlined competitive bidding process and documents for affected City departments. The consultant will also provide electronic copies of all revised bidding and contractual documents. The consultant will recommend improvements to the City's web sites that will simplify access to materials that are used in the bidding process. These contract services are estimated to be completed within approximately 10 months from commencement.
The selection process for this professional services contract was completed in accordance with the competitive procurement provisions of the Columbus City Code. Three firms submitted proposals:

Firm ...