Explanation
The Health Department currently contracts with Fireproof Records Center for the storage, retrieval, and destruction of records of various programs. Health Department personnel have determined that competitively bidding these services would not result in any cost savings because of the high cost to move over two thousand boxes of records, currently being stored at Fireproof, to another facility. Fireproof has provided quality services in the past, therefore, it is the intent of the Health Department to renew the contract with Fireproof Records Center. This ordinance will waive provisions of the City Code pertaining to purchasing regulations. Fireproof Records Center's contract compliance number is 314366184.
FISCAL IMPACT: $25,000 was budgeted for this contract in the 2003 Health Special Revenue Fund.
Title
To authorize the Board of Health to enter into a contract with Fireproof Records Center for records storage and destruction services for the Health Department; to authorize the expenditure of $25,000 from the Health Special Revenue Fund; and to waive provisions of competitive bidding. ($25,000)
Body
WHEREAS, the Health Department has a need for records storage services; and,
WHEREAS, Fireproof Records Center has provided quality services for the Health Department under prior contracts; and,
WHEREAS, Fireproof Records Center has agreed to renew the contract for an additional year; Now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS
SECTION 1. That the Board of Health is hereby authorized to enter into a contract with Fireproof Records Center for records storage, retrieval, and destruction services for various programs of the Health Department for the period September 1, 2003 through August 31, 2004.
SECTION 2. That to pay the cost of said contract, the expenditure of $25,000 is hereby authorized from the Health Special Revenue Fund, Fund No. 250, Department of Health, Division No. 50-0...
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