Explanation
BACKGROUND: This legislation is for the option to establish a Universal Term Contract (UTC) for Pre-Owned Vehicles. The Division of Fleet Management is the primary user agency. Pre-Owned/Covert Vehicles are needed to provide covert operations and investigations for the Division of Police. The term of the proposed option contract is through March 31, 2019 with the option to extend one (1) additional year, subject to mutual agreement of both parties. The Purchasing Office opened formal bids on December 29, 2016.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Chapter 329 relating to competitive bidding (Request for Quotation No. RFQ003824). Twenty-seven (27) bids were solicited, one (1) bid was received.
The Purchasing Office is recommending award of one (1) contract to the responsive, responsible and best bidder:
Ricart Properties, Inc., dba Ricart Ford, Inc.,
Total Estimated Annual Expenditure: $500,000.00
This company is not debarred according to the Excluded Parties listing of the Federal Government and is not listed in the Auditor of States database for Findings for Recovery.
This ordinance is being submitted as 30-day legislation.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the General Fund. City agencies will be required to obtain approval to expend from its own appropriations. This ordinance is contingent on the passage of the 2017 operating budget, which is Ordinance 2863-2016.
Title
To authorize the Finance and Management Director to enter into one (1) Universal Term Contract for the option to purchase Pre-Owned Vehicles with Ricart Properties, Inc., dba Ricart Ford, Inc.; to authorize the expenditure of one dollar ($1.00) to establish this contract from the General Fund. ($1.00)
Body
WHEREAS, Pre-Owned/Covert Vehicles are needed to provide covert operations and investigations for the Division of Police; and
WHEREAS, the Purchas...
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