Explanation
BACKGROUND: For the option to purchase On-Line Surplus Auction Services for use by the City of Columbus. The term of the proposed option contract would be through March 31, 2009.
Columbus City Code Chapter 329, Section 329.30 provides for the sale of city-owned personal property. Based on this Section, the City Finance & Management Director may choose to sell surplus property via on-line auction. The Purchasing Office conducted research regarding on-line auctions and has determined that the use of this type of sale is in the best interests of the City. This replaces a similar contract authorized by Ordinance #0356-2004 which produced positive results and expired.
The Purchasing Office recommends a contract be established based on a State of Ohio Cooperative contract (GDC042Z) currently in place for on-line auction services. The Office of State Purchasing advertised a competitive bid for on-line auction services. They reviewed and evaluated resulting proposals and awarded the contract to Asset Auctions, LLC for the term beginning May 18, 2007 and ending March 31, 2009.
The Purchasing Office has conducted negotiations with Asset Auctions LLC in order to establish an agreement for similar services on behalf of the City of Columbus. The agreement term corresponds with the State of Ohio contract. The contract with Asset Auctions LLC is not exclusive. Therefore, the City is not precluded from requesting auction services from other providers on a given sale.
The Purchasing Office is recommending award of an option contract for on-line auction services to:
Asset Auctions LLC - CC# 260057879 Expires October 21, 2010
Estimated Annual Expenditure: Asset Auctions LLC will charge the bidder a buyer's premium of 5.7%, a revenue share fee for the State of Ohio DAS of .75% and may charge the City a fee of $250.00 for on site assistance if such assistance is needed and requested.
The company is not debarred according to the Excluded Part...
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