City of Columbus - File #: 0303-2009

• File #: 0303-2009
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 2/20/2009
• In control: Health, Housing & Human Services Committee
• On agenda: 3/9/2009
• Final action: 3/12/2009
• Title: To authorize the Finance and Management Director to enter into a contract with Latham & Phillips Ophthalmic for necessary optometry dispensary equipment for the West Side Health Center in the amount of $65,977.00; to authorize the Finance and Management Director to expend $10,000.00 or so much thereof as may be necessary, to reimburse the General Fund for construction and building renovation expenses incurred by the Office of Construction Management; to authorize the expenditure of $75,977.00 from the Health G.O. Bonds Fund for the Westside Health Center project; to waive the competitive bidding requirements of the Columbus City Codes; and to declare an emergency. ($75,977.00)

Date	Ver.	Action By	Action	Result
3/12/2009	1	CITY CLERK	Attest
3/10/2009	1	MAYOR	Signed
3/9/2009	1	Columbus City Council	Approved	Pass
3/9/2009	1	COUNCIL PRESIDENT	Signed
2/26/2009	1	ODI DIRECTOR	Reviewed and Approved
2/26/2009	1	Finance Drafter	Sent for Approval
2/26/2009	1	CITY ATTORNEY	Reviewed and Approved
2/26/2009	1	Finance Drafter	Sent to Clerk's Office for Council
2/25/2009	1	EBOCO Reviewer	Sent for Approval
2/24/2009	1	HEALTH DIRECTOR	Reviewed and Approved
2/24/2009	1	Finance Reviewer	Sent for Approval
2/24/2009	1	Auditor Reviewer	Reviewed and Approved
2/24/2009	1	CITY AUDITOR	Reviewed and Approved
2/24/2009	1	Finance Drafter	Sent for Approval
2/23/2009	1	Finance Reviewer	Reviewed and Approved
2/23/2009	1	Finance Reviewer	Reviewed and Approved
2/23/2009	1	FINANCE DIRECTOR	Reviewed and Approved
2/23/2009	1	Finance Reviewer	Sent for Approval
2/20/2009	1	Finance Drafter	Sent for Approval
2/20/2009	1	Finance Drafter	Sent for Approval
2/20/2009	1	Finance Drafter	Sent for Approval
2/20/2009	1	Finance Reviewer	Reviewed and Approved
2/20/2009	1	Finance Reviewer	Reviewed and Approved
2/20/2009	1	Finance Reviewer	Reviewed and Approved

Explanation

BACKGROUND: Ordinance No. 1184-2008, passed July 21, 2008, authorized the Finance and Management Director to enter into contract on behalf of the Office of Construction Management with RH Burton and Latham & Phillips Ophthalmic for the purchase of optometry equipment to be installed at the Westside Health Center, to be located in the vicinity of 2300 West Broad Street. Construction is expected to be complete in Summer 2009.

Formal bids were solicited on February 6, 2008, and returned on February 21, 2008. Two bidders responded (0 MBE, 0 FBE): RH Burton and Latham & Phillips. Each bid on thirty-six (36) separate items. It was the recommendation of the Office of Construction Management to split the contract between the two companies based on the low bid for each item, with one exception. RH Burton was awarded a contract in the amount of $59,473.00 and Latham & Phillips was awarded a contract in the amount of $38,693.40. Each contract included an additional $3,000.00 for storage cost. The total of these contracts was $104,166.40.

However, RH Burton subsequently went out of business. Because the equipment is still needed, the Office of Construction Management recommends establishing an additional contract with Latham & Phillips, the only other bidder on these items. Latham & Phillips submitted a new bid for the items that were originally awarded to RH Burton. Latham & Phillips bid held their original prices, which will represent a price increase of $3,504.00 over the RH Burton contract. A contract has been established for the original items awarded to Latham & Philips. Therefore, this ordinance requests approval for the Office of Construction Management to enter into an additional contract with Latham & Phillips for items originally bid and awarded to RH Burton and to waive the competitive bidding provisions of the Columbus City Code Section 329 to allow the City to purchase all of the necessary medical equipment within the budget ...