Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Dump Trucks and Live Body Dump Trucks with Fyda Freightliner Columbus Inc. The Departments of Public Utilities and Public Service will be the primary users of Dump Trucks and Live Body Dump Trucks. The term of the proposed option contract would be approximately three (3) years, expiring 12/31/2026 with the option to renew for one (1) additional one (1) year extension. The Purchasing Office opened formal bids on August 30, 2023. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002253.
A formal best value proposal (BVP) was solicited for the purchase of Dump Trucks and Live Body Dump Trucks with various options for CDL/Non-CDL, single axle, tandem axle, diesel engines, CNG engines, and snow equipment.
Proposals were evaluated by a five (5) member committee, based upon various criteria including specification conformity, total cost of ownership, past performance, and acquisition costs, resulting in an award recommendation to Fyda Freightliner Columbus Inc.
BID INFORMATION: RFQ025534 was advertised and proposals were opened on August 30, 2023. Two (2) responses were received.
An evaluation committee consisting of two (2) members of Fleet Management, two (2) members of Public Service, and one (1) member of Public Utilities provided technical expertise. Each member of the committee scored and ranked written proposals submitted by the offerors. After evaluating all product proposals, a request for a BAFO (Best and Final Offer) was requested by the top vendor. Upon review and in compliance with Columbus City Code 329, the committee submitted final rankings and was satisfied with awarding one (1) company all Dump Trucks/Live Body Dump Trucks with various options based on best value to the City.
Fyda Freightliner Columbus Inc. received the highest score with...
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