Explanation
BACKGROUND
This ordinance authorizes the Director of the Department of Technology (DoT) to modify and extend the contract with The Jasper Group International, Inc., for the extended warranty, maintenance, support and monitoring services for Hewlett Packard servers and EMC data storage equipment.
The Department of Technology uses these services to maintain the City’s data centers, which requires services to ensure reliable operations in the City data center. This agreement will provide cost effective extended warranty coverage for older hardware that is past the original factory warranty. This will ensure support or coverage in the event of failure and significantly reduce the risk of data loss.
Ordinance 2942-2021 authorized the Director of the Department of Technology to enter into a contract with The Jasper Group International, Inc. for the extended warranty, maintenance, support and monitoring services for Hewlett Packard servers and EMC data storage equipment. The contract was advertised through Vendor Services as RFQ020175 for the purchase of the above-described services and support, and was awarded to The Jasper Group International, Inc., who submitted the lowest bid. The contract included a provision to renew four (4) one (1) year renewal options, with the approval of City Council.
Ordinance 2397-2025 authorized the fourth and final renewal at a total cost $51,112.00 for a period of twelve (12) months, starting on December 1, 2025, and ending on November 30, 2026.
This ordinance authorizes the Director of the Department of Technology to modify the original contract to add additional funds for a total expenditure of up to $120,225.00, which includes $11,000.00 in contingency funds, and extend the contract period for an additional twelve (12) months, starting on December 1, 2026, and ending on November 30, 2027. for the above-described purpose.
1.1 Amount of additional funds to be expended
The original contract amount: $69,620.00 (PO3...
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