Explanation
BACKGROUND
This ordinance authorizes the Director of the Department of Technology, on behalf of the Department of Public Safety, Division of Police, to enter into a sole source contract with Versaterm Public Safety US, Inc. for the purchase of software and maintenance support for the Crime Lab Information Management System.
The City of Columbus, Department of Public Safety uses the Crime Lab Information Management System to streamline the management of forensic evidence, case workflows, and lab operations. It helps track the movement, labeling, and chain of custody of evidence, ensuring that every item is accounted for and securely handled. This system enhances efficiency, accuracy, security, and accountability in forensic investigations, ensuring timely and reliable results within the Division of Police.
The City's management system is a proprietary system from Versaterm Public Safety US, Inc., and as such, the city must purchase annual maintenance services from Versaterm Public Safety US, Inc. Therefore, this ordinance is being submitted in accordance with the provisions of sole source procurement of the City of Columbus Codes, Section 329.
This ordinance authorizes the expenditure of $87,805.58 for the above-described services for the period of one year from March 16, 2026, through March 15, 2027.
FISCAL IMPACT
Funding in the amount of $87,805.58 is available and budgeted in the 2025 Information Services Operating Fund budget.
CONTRACT COMPLIANCE
Vendor Name: Versaterm Public Safety US Inc.
Account no. 010567
Expiration Date: 10/1/2026
Title
To authorize the Department of Technology, on behalf of the Department of Public Safety, Division of Police, to enter into a contract with Versaterm Public Safety US Inc. for support, maintenance, and hosting of the Crime Lab Information Management System in accordance with the sole source provisions of the Columbus City Code; and to authorize the expenditure of $87,805.58 from the Department of Techn...
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