Explanation
BACKGROUND: For the option to purchase Softballs and Baseballs. The contract will provide for the option to purchase baseballs, softballs and bat bags for the Recreation and Parks Department, the biggest user. The term of the proposed option contract is three (3) years, through April 30, 2013. The contract may be extended for one (1) additional year, subject to mutual agreement by both parties. The Purchasing Office opened formal bids on Agust 26, 2010.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 Solicitation SA003678; 50 bids were solicited (MBE:0; FBE:1); Four (4) bids were received (MBE: 0; FBE: 0).
The Purchasing Office is recommending award of a contracts to the lowest, responsive, responsible and best bidder as follows:
A.D. Starr: cc# 251821175 (expires 12/16/10)
Total Estimated Annual Expenditure: $30,000.00
The company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
The following suppliers were deemed non-responsive to Section 6.3 - Selection Criteria - one award for all items:
Baden Sports; did not quote on item 6.
J.P. Sports; did not quote on items 4, 5, and 6.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund. Agencies will be required to obtain approval to expend from their own appropriation.
Title
To authorize and direct the Finance & Management Director to enter into one (1) UTC contract for the option to purchase Softballs and Baseballs with A.D. Starr to authorize the expenditure of one (1) dollar to establish the contract from the Mail, Print Services and UTC Fund; and to declare an emerge...
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