City of Columbus - File #: 1049-2003

• File #: 1049-2003
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 5/21/2003
• In control: Administration Committee
• On agenda: 6/30/2003
• Final action: 7/1/2003
• Title: To authorize the Director of the Department of Finance to modify and extend the contract with Maximus Inc. for licensing and support costs for the FleetAnywhere system and to authorize the expenditure of $ 58,254.00 from the Information Services Fund, Fleet Management Direct Charges Subfund, and to declare an emergency. ($58,254.00)

Date	Ver.	Action By	Action	Result
7/1/2003	1	MAYOR	Signed
7/1/2003	1	CITY CLERK	Attest
6/30/2003	1	Columbus City Council	Approved	Pass
6/30/2003	1	COUNCIL PRESIDENT	Signed
6/20/2003	1	Technology Drafter	Sent to Clerk's Office for Council
6/19/2003	1	CITY ATTORNEY	Reviewed and Approved
6/18/2003	1	Auditor Reviewer	Reviewed and Approved
6/18/2003	1	CITY AUDITOR	Reviewed and Approved
6/18/2003	1	Technology Drafter	Sent for Approval
6/17/2003	1	Technology Drafter	Sent for Approval
6/16/2003	1	Auditor Reviewer	Reviewed and Approved
6/16/2003	1	CITY AUDITOR	Reviewed and Disapproved
6/11/2003	1	Technology Drafter	Sent for Approval
6/10/2003	1	ODI Drafter	Sent for Approval
6/10/2003	1	ODI DIRECTOR	Reviewed and Approved
6/10/2003	1	Technology Drafter	Sent for Approval
6/10/2003	1	Finance Reviewer	Reviewed and Approved
6/10/2003	1	FINANCE DIRECTOR	Reviewed and Approved
5/27/2003	1	Technology Drafter	Sent for Approval
5/23/2003	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
5/21/2003	1	Technology Drafter	Sent for Approval

Explanation
BACKGROUND:
This legislation is to authorize the Director of Finance to modify and extend the contractual agreement CT-18276 with Maximus Systems, Inc., which was previously known as Peregrine Inc. Peregrine Inc. has sold the proprietary business software FleetAnywhere to Maximus Inc. The Finance Department has modified the original contract to reflect the name change and the Federal identification number change from 95-3778812 (Peregrine Inc.) to 54-1000588 (Maximus Inc.) in order to reflect the sale.

This contract modification and extension is for the annual licensing support cost for the business application FleetAnywhere for the Public Service Department, Fleet Management Division, in the amount of $ 58,254.00. In accordance with the original contractual agreement (CT18276: ORD 644-97) entered on May 29, 1997, the Fleet Management Division is responsible to provide necessary funding on an annual basis for the annual licensing and support costs of the FleetAnywhere system. This FleetAnywhere system is necessary to support daily operational requirements of City government. It provides the Division with a client server Windows based program to provide accountability with tracking an unlimited number of City owned Fleet equipment; such as Refuse trucks, Fire apparatus, Composts Graders and various other on road vehicles. Also, the system allows for collection and management of maintenance data on a Citywide basis.

The amount of $ 58, 254.00 will provide funding for the services necessary to support the FleetAnywhere system from the period July 1, 2003 through June 30, 2004.

FISCAL IMPACT: Funding in the amount of $58, 254.00 was budgeted within the Information Services Fund, Fleet Management Direct Charges Subfund for the period of July 1, 2003 through June 30, 2004.

CONTRACT COMPLIANCE: 541000588 Expiration: 6-28-2005

EMERGENCY : Emergency legislation is requested in order to maintain ongoing and uninterrupted services ...