Explanation
BACKGROUND: For the option to purchase Fire Linen Rental Services for the Fire Division. These services are necessary in order to pick up and deliver clean bed linens, bath towels and dish towels for the various Fire Houses throughout the City. The term of the proposed option contract would be two (2) years, with the option to extend the contract for two (2) additional one-year periods if mutually agreed upon. The initial term of the contract is through September 30, 2012. The Purchasing Office opened formal bids on October 14, 2010.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06, Solicitation SA003708. Twenty-Five (25) bids were solicited (MBR: 1; F1: 0). Three (3) bids were received.
The Purchasing Office is recommending award of the contract to the lowest, responsive, responsible and best bidder:
Buckeye Linen Service, Inc., CC#310999310 (Expires December 8, 2010), $1.00. All Items.
Total Estimated Annual Expenditure: $70,000.00
This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund. The Fire Division will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance & Management Director to enter into contract for the option to purchase Fire Linen Rental Services with Buckeye Linen Service, Inc., to authorize the expenditure of one (1) dollar to establish the contract from the Mail, Print Services and UTC Fund; and to declare an emergency. ($1.00)
Body
WHERE...
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