Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to modify and renew a contract on behalf of the Facilities Management Division with Ohio Technical Services, Inc. for inspection, testing, removal, and/or remediation of hazardous materials for City facilities under the purview of the Facilities Management Division.
Bids were solicited via RFQ026935 March 2024 and allowed four (4) renewals. Ord. 0498-2024 authorized the initial contract, $430,030.00. Ord.3260-2025 authorized the first (1st) renewal, $130,000.00. This legislation seeks to authorize the second (2nd) of the four (4) renewals.
1. Amount of additional funds: The total amount of additional funds needed for this modification and renewal is $400,000.00
2. Reason additional funds were not foreseen: The need for additional funds was anticipated at the time of the original contract. This is a planned modification and renewal as per the original Ordinance 0498-2024.
3. Reason other procurement processes were not used: The City currently works with Ohio Technical Service for these services. Regular procurement processes were utilized.
4. How was the cost determined: The cost is consistent with the original contract pricing proposed in Ordinance 0498-2024.
Emergency action is requested to ensure that hazardous materials contract may be immediately available for services as soon as practical.
Ohio Technical Services, Inc. Contract Compliance No. 31-1640431 contract compliance expiration date January 21, 2027.
Fiscal Impact: This ordinance authorizes the expenditure of $400,000.00 from the General Fund with Ohio Technical Services, Inc. for inspection, testing, removal, and/or remediation of hazardous materials. $278,740.00 will be used for abatement from the Firing Range and the Crime Lab. An additional $121,260.00 for unforeseen Hazardous Material issues that come up during Maintenance or renovations. In 2025, $130,000.00 was expended for these servi...
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