Explanation
BACKGROUND: For the option to purchase Service and Training Ammunition for the Division of Police, the largest user. The term of the proposed option contract would be from the date of execution through September 30, 2007 with the option to extend for one additional year.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA001737). Thirty-eight (MAJ: 37, MBE: 0; FBE: 1) bids were solicited; seven (MAJ: 7) bids were received. One bid was deemed non-responsive for submitting an incomplete bid document. Items 2, 4, 5 and 6 received lower bids for alternate products, however, those alternates did not meet specifications.
The Purchasing Office is recommending award of a contract to the lowest responsive, responsible and best bidders:
Matre Arms & Ammunition Inc., CC#31-0780448, Estimated Annual Expenditure: $107,785.00
Pennsylvania Police Supply, Inc., CC#25-1645953, Estimated Annual Expenditure: $17,175.00
Vance Outdoors, Inc. MAJ, CC#31-0782344, Estimated Annual Expenditure: $1,857.00
These companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing Contract Account. The Division of Police will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance and Management Director to enter into three contracts for an option to purchase Service and Training Ammunition with Matre Arms & Ammunition Inc., Penn...
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