Explanation
BACKGROUND:
This legislation authorizes the Director of Finance and Management, on behalf of the Department of Technology (DoT), to establish a purchase order from an existing Universal Term Contract (UTC FL005254, BPO BPCMP46B) with OnX USA LLC, which expires June 30, 2015. The purchase order will provide for new HP servers and related peripherals (item B on the UTC) to expand the virtual server platform for the virtualization of the Voice Over IP (VOIP) environment which is approaching end of life for current standalone servers. This virtualization will also provide the migration platform for the Police VOIP initiative. The UTC provides the City with a minimum 11% discount off the list price of this type of HP equipment, and OnX is providing this equipment at a 26% discount. The total cost of this equipment purchase is $247,270.50, discounted by $88,217.50 from the list price of $335,488.00.
This legislation will also authorize the Director of the Department of Technology (DOT) to modify an agreement with OARnet/OSU, a non-profit organization, for VMWare software licensing, maintenance and support in the amount of $29,640.16. This ordinance will authorize a modification of the agreement to purchase (16) new licenses ($20,550.56) and maintenance fee for one year ($9,089.60) at a total cost of $29,640.16 which will begin from the date of a certified purchase order by the City Auditor. These new licenses are needed to support the expansion of the VOIP virtualization initiative. Through the State of Ohio Virtualization Program, OARnet offers significant discounts on VMWare that are not available in the market place. It is in the City’s best interests to procure VMWare through OARnet, instead of through another procurement process. The pricing offered the City reflects the agreed upon public sector discounts available to all participants in the State of Ohio Virtualization Program.
This legislation will authorize the Director of Finance and...
Click here for full text