Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to modify and extend an existing Universal Term Contract (UTC) for the option to obtain Video Storage for Body Worn Cameras with CDW Government, LLC. CC# CC-007352, expires 4/10/2028. Video storage for body warn cameras is required to store body cam footage for the Division of Police. This modification is necessary to maintain an uninterrupted supply of the services provided by the UTC, the intent was to migrate all data to a new system, at this time, however, the Division of Police is intending on using these services henceforth, this modification will allow time for a new procurement process to award a new contract. The contract, PO063206 was established in accordance with Request for Quotation RFQ004361 and authorized for extension under Ordinance Number 0226-2025 and will expire May 31, 2026. The City and CDW Government, LLC have agreed to modify the contract. It is in the best interest of the City that the contract be modified to allow for an extension period of one (1) year up to and including May 31, 2027.
Pursuant to Section 329.09(a) of Columbus City Codes:
(1) The amount of additional funds to be expended under the modification: No additional funds are necessary to modify the option contract as requested.
(2) Why the need for additional goods or services could not be foreseen at the time the contract was initially awarded: The Purchasing office was informed that these files would be migrating to a new system. It is now our understanding that the intent is not to migrate the data and to continue the use of this contract for the time being until a new bid process is complete.
(3) Why it would not be in the city's best interests to have the additional contract requirements awarded through other procurement processes specified in this chapter: Any lapse in this contract would cause an interruption of this service which is needed for the Division of Police.
(4) H...
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