Explanation
BACKGROUND: To modify two existing city-wide univeral term contracts (UTC's) for 35 and 55 CPM/PPM Digital Copiers/Printers (UTC) for all City agencies (FL001094 and FL001332 respectively), with the Police Division being one of the largest users, to accommodate a change in vendor name and federal identification number. During the term of the contracts, the company name changed from Panasonic Copier Company of Central Ohio to DISC (Digital Imaging Solutions Co.) and their federal identification number (31-1359691) remainded the same. Effective February 3, 2006, DISC (Digital Imaging Solutions Co.) was purchased by COMDOC Inc. COMDOC Inc. has notified the City of this change and will honor these agreements that DISC has had with the City of Columbus. The federal identification number for COMDOC Inc. is 31-0813593. This supplier is not listed in the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
1. Amount of additional funds: No additional funds are needed.
2. Reason additional needs were not foreseen: N/A
3. Reason other procurement processes not used: N/A
4. How cost was determined: The cost, terms and conditions are in accordance with original agreements and permitted modifications.
FISCAL IMPACT: No funding is required to modify these universal term contracts (UTC's). Each agency must set aside their own funding for their estimated expenditures.
In order to provide uninterrupted service and supply to all City agencies, this ordinance is being submitted as an emergency.
Title
To authorize and direct the Finance and Management Director to modify two of the citywide universal term contracts for 35 and 55 CPM/PPM Digital Copiers/Printers (UTC), to accommodate a change in vendor name and federal identification number as a result of a company purchase and to declare an emergency.
Body
WHEREAS, the Purchasing Office intially advertised and solicited formal bids, and selected the...
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