Explanation
1. BACKGROUND: This legislation authorizes the Director of Finance and Management, on behalf of the Office of Construction Management, to modify and increase the architectural / engineering services agreement, with PRIME AE Group, Inc., for the Roof Restorations and Replacements Phase 2 (2024) project, in the amount of $192,883.00.
Scope under the original contract, PO519330, Ordinance No. 1356-2025, passed June 2, 2025, included design, bidding services, and construction administration services for Fire Stations #5, #12, #18, #19, #22, #27; Police Substation #2; 1393 E. Broad Street; and the Groves Road Warehouse. (Note: Fire Station #22 was shelved to perform work on Fire Station #12 due to its poor condition; FS #12 was initially an assessment only but design was also completed.)
Modification No. 1, under Contract No. PO584298, Ordinance No.1960-2026, passed August 24, 2026, provided construction administration services for roofs at Police Substation #19 and Fire Station #11.
Modification No. 2, under Contract No. PO590101, Ordinance No. 2356-2026, passed September 28, 2026, provided roof assessment services for the Columbus West Family Health and Wellness Center.
Modification No. 3 (current) is needed for design services for Fire Stations #22 and #24, and construction administration services for Fire Stations #12, #22, and #24.
2. MODIFICATION INFO:
A. The amt of additional funds to be expended under the modification: $192,883.00
Original Contract Amount: $498,810.00 (PO519330)
Modification No. 1: $ 56,264.00 (PO584298)
Modification No. 2: $ 26,300.00 (PO590101)
Modification No. 3 (current): $192,883.00
Total (Original & Mods 1-3): $774,257.00
B. Why the need for additional goods or services could not be foreseen at the time the contract was initially awarded.
Fire Station #12 was initially included in the original contract as an assessment but was in such poor condition funds were pulled from Fire Station #22 for repairs to be...
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