Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department to modify an existing contract with Ironsite, Inc. for the Whetstone Sports Field Improvements Project. The modification amount is $1,297,000.00, with a contingency of $200,000.00, for a total of $1,497,000.00. An additional $3,000.00 is being authorized for interdepartmental inspections and fees for a total of $1,500,000.00 being authorized by this ordinance.
As part of this modification, the pond liner will be replaced, the stone edging around the pond will be reset, and the stream culvert to where the pond overflow is directed will be renovated. The open air shelter will also be replaced, a new well will be drilled, and the old well will be renovated. Additionally, this modification will create an interactive play area and a designated hammock grove. The well will also require Columbus Recreation and Parks to supply additional electrical feed to the back side of the pond from the existing transformer behind the maintenance facility located at the park. The sports fields, expected to open in fall 2025, will be accessed through the pond area in the park. The goal is to complete the pond improvements prior to the sports fields opening.
Amount of Additional Funds: $1,500,00.00
Why Additional Services Were Not Foreseen: This modification is needed because, during summer of 2024 after the project was already underway, it was discovered that the pond liner was cracked and the pond will currently not stay at its normal capacity, creating an urgent need to replace this liner. It was not anticipated at the time this contract was started that additional services would be necessary as it was unknown that the liner was cracked until the pond was evaluated during the project.
Why It Is Not In The Best Interest For The City To Award Additional Services Through Another Procurement Process: A separate procurement process would be detrimental to the project as it is in prog...
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