City of Columbus - File #: 0204-2004

• File #: 0204-2004
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 1/21/2004
• In control: Public Service & Transportation Committee
• On agenda: 2/23/2004
• Final action: 2/25/2004
• Title: To authorize and direct the Finance Director to issue blanket purchase orders for various auto, truck and equipment parts, supplies, accessories and services for the Fleet Management Division, to authorize the expenditure of $722,000.00 from the Fleet Maintenance Fund, to waive the competitive bidding requirements of the Columbus City Codes, and to declare an emergency. ($722,000.00)

Date	Ver.	Action By	Action	Result
2/25/2004	1	CITY CLERK	Attest
2/24/2004	1	MAYOR	Signed
2/23/2004	1	Columbus City Council	Approved	Pass
2/23/2004	1	COUNCIL PRESIDENT	Signed
2/4/2004	1	Service Drafter	Sent for Approval
2/4/2004	1	CITY ATTORNEY	Reviewed and Approved
2/4/2004	1	Service Drafter	Sent to Clerk's Office for Council
2/3/2004	1	Auditor Reviewer	Reviewed and Approved
2/3/2004	1	CITY AUDITOR	Reviewed and Approved
2/3/2004	1	Service Drafter	Sent for Approval
2/3/2004	1	EBOCO Reviewer	Reviewed and Approved
2/3/2004	1	ODI DIRECTOR	Reviewed and Approved
1/30/2004	1	SERVICE DIRECTOR	Reviewed and Approved
1/29/2004	1	Finance Reviewer	Reviewed and Approved
1/29/2004	1	FINANCE DIRECTOR	Reviewed and Approved
1/27/2004	1	SERVICE DIRECTOR	Reviewed and Approved
1/26/2004	1	Service Drafter	Sent for Approval
1/21/2004	1	Service Drafter	Sent for Approval
1/21/2004	1	Service Drafter	Sent for Approval

Explanation

Background: This ordinance authorizes and directs the Finance Director to issue blanket purchase orders for various auto, truck and equipment parts, supplies, accessories and services for the Fleet Management Division without the use of formal competitive bidding. Given the diversity of the City's fleet, and the complexity of today's vehicles, it is not possible to anticipate all parts and service requirements. Because of these circumstances, the City must purchase auto, truck and equipment parts, supplies, accessories and services not available from City-wide contracts within a short period of time which precludes formal competitive bidding. However, to ensure the City receives the best possible prices, the Fleet Management Division solicits quotes by phone or in writing.

Fiscal Impact: This request is for $722,000.00. The amounts are based on historical costs for like items and services and the division's estimate of needs for the first six months of 2003. Expenditures for like items and time frames were $903,990.00 in 2003 and $982,723.00 in 2002.

Emergency action is requested to ensure uninterrupted parts deliveries continue to maintain the City's moving fleet and subsequent prompt payment to suppliers.


Title

To authorize and direct the Finance Director to issue blanket purchase orders for various auto, truck and equipment parts, supplies, accessories and services for the Fleet Management Division, to authorize the expenditure of $722,000.00 from the Fleet Maintenance Fund, to waive the competitive bidding requirements of the Columbus City Codes, and to declare an emergency. ($722,000.00)


Body

WHEREAS, the purchase of various auto, truck and equipment parts, supplies, accessories and services that cannot be reasonably anticipated is required by the Fleet Management Division, and

WHEREAS, it is in the best interest of the City of Columbus to waive formal competitive bidding requirements for the purchase of var...