City of Columbus - File #: 0796-2004

• File #: 0796-2004
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 4/21/2004
• In control: Safety Committee
• On agenda: 7/19/2004
• Final action: 7/21/2004
• Title: To authorize and direct the Finance Director to modify and extend the citywide contract for the option to purchase Fire Uniforms, with Roy Tailors Uniform Company of Columbus, Inc., and to declare an emergency.

Date	Ver.	Action By	Action	Result
7/21/2004	1	MAYOR	Signed
7/21/2004	1	CITY CLERK	Attest
7/19/2004	1	Columbus City Council	Approved	Pass
7/19/2004	1	COUNCIL PRESIDENT	Signed
7/6/2004	1	EBOCO Reviewer	Reviewed and Approved
7/6/2004	1	ODI DIRECTOR	Reviewed and Approved
7/6/2004	1	Finance - Purchasing Drafter	Sent for Approval
7/6/2004	1	CITY ATTORNEY	Reviewed and Approved
7/6/2004	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
7/2/2004	1	Finance - Purchasing Drafter	Sent for Approval
7/2/2004	1	FINANCE-PURCHASING APPROVER	Reviewed and Approved

Explanation

BACKGROUND: To modify and extend the existing city-wide contract for the option to purchase Fire Uniforms for the Division of Fire, the largest user to and including June 30, 2005. The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Proposal No. SO001417TN). The Purchasing Office opened formal bids on August 28, 2000. Contract number FL000519, with Roy Tailors Uniform Company of Columbus, Inc. was established in accordance with bids received. Their contract compliance number is 31-1261664. This company is not debarred according to the Federal Excluded Parties Listing or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.

1. Amount of additional funds: No additional funds are needed to extend the contract. The estimated annual expenditure for the contract is $800,000.00. The Division of Fire must obtain approval to expend from their own budgeted funds for their estimated expenditures.
2. Reason additional needs were not foreseen: Needs were foreseen, an extension is provided for in the original contract.
3. Reason other procurement processes not used: The same exact product is required as originally bid and the Division of Fire is currently working to combine specifications of Work Uniforms with Supplemental Uniforms. No lower pricing/more attractive terms and conditions are anticipated at this time.
4. How cost was determined: The cost, terms and conditions are in accordance with original agreement.

FISCAL IMPACT: No funding is required to extend the option contracts. The Fire Division must set aside their own funding for their estimated expenditures.

In order to provide uninterrupted service and supply, this ordinance is being submitted as an emergency.

Title

To authorize and direct the Finance Director to modify and extend the citywide contract for the option to purchase Fire Uniforms, with Roy Tailo...