Explanation
BACKGROUND
This ordinance authorizes the Director of the Department of Technology to renew the contract with Environmental Systems Research Institute, Inc. (ESRI) for software licensing, maintenance and support for the City’s geographic information systems (GIS) for the contract amount of $575,000.00.
The City’s GIS system supports several business applications utilized by city residents and city employees. The applications include but are not limited to crime mapping, snow and ice operation applications, capital improvement projects mapping, utility dashboards, and zoning map applications. Authorization of this sole source contract will ensure continued access to the City’s current ESRI software portfolio, including the continuation of unlimited licensing of its most heavily used ESRI software products. This will ensure that the City can continue to meet emerging GIS technology needs expeditiously and cost-effectively.
Ordinance 0551-2024 authorized the Director of the Department of Technology to enter into a sole source contract with Environmental Systems Research Institute, Inc. (ESRI) for software licensing, maintenance and support for the City’s geographic information systems (GIS) in the amount of $525,000.00. The original contract was established and authorized by Ord. No. 0551-2024, passed on March 21, 2024, and included a three-year negotiated contract. This ordinance authorizes the funding for the third and final year at a total cost of $575,000.00 for a period of twelve (12) months, starting on April 15, 2026, and ending on April 14, 2027.
1.1 Amount of additional funds to be expended
First year: $525,000.00 (PO440180, Ord. 0551-2024)
Second year: $525,000.00 (PO496518, Ord. 0403-2025)
Third year: $575,000.00 (This ordinance)
TOTAL CONTRACT AMOUNT: $1,625,000.00
CONTRACT COMPLIANCE
Environmental Systems Research Institute, Inc. (ESRI)
Vendor No.: 010901
Expiration Date: 02/12/2026
FISCAL IMPACT
Funds for the serv...
Click here for full text