City of Columbus - File #: 0294-2004

• File #: 0294-2004
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 2/2/2004
• In control: Public Service & Transportation Committee
• On agenda: 2/23/2004
• Final action: 2/25/2004
• Title: To authorize the Finance Director to modify and increase an existing purchase order with American Rock Salt Company, LLC, in the amount of $1,000,000.00 for the purchase of rock salt in accordance with the terms and conditions of a citywide universal term contract for the Transportation Division; to authorize the expenditure of $1,000,000.00 or so much thereof as may be needed from the Municipal Motor Vehicle License Tax Fund, and to declare an emergency. ($1,000,000.00)

Date	Ver.	Action By	Action	Result
2/25/2004	1	CITY CLERK	Attest
2/24/2004	1	MAYOR	Signed
2/23/2004	1	Columbus City Council	Approved	Pass
2/23/2004	1	COUNCIL PRESIDENT	Signed
2/12/2004	1	SERVICE DIRECTOR	Reviewed and Approved
2/12/2004	1	Auditor Reviewer	Contingent
2/12/2004	1	CITY AUDITOR	Reviewed and Approved
2/12/2004	1	SERVICE DIRECTOR	Reviewed and Approved
2/12/2004	1	CITY ATTORNEY	Reviewed and Approved
2/12/2004	1	Service Drafter	Sent to Clerk's Office for Council
2/11/2004	1	Auditor Reviewer	Reviewed and Disapproved
2/10/2004	1	Finance Reviewer	Reviewed and Approved
2/10/2004	1	FINANCE DIRECTOR	Reviewed and Approved
2/10/2004	1	SERVICE DIRECTOR	Reviewed and Approved
2/9/2004	1	Service Drafter	Sent for Approval
2/9/2004	1	SERVICE DIRECTOR	Reviewed and Approved
2/3/2004	1	Service Reviewer	Reviewed and Approved
2/3/2004	1	Service Drafter	Sent for Approval
2/2/2004	1	Service Drafter	Sent for Approval

Background

The Transportation Division is responsible for snow and ice control and removal on the City's roadway system. Rock salt is used in this operation. Formal competitive bids were solicited and received in 2003 and the Purchasing Office established a citywide universal term contract (UL003250) with American Rock Salt Company, LLC (cc#16-1516458 expiring April 23, 2005), at price of $35.26/ton (piled) for rock salt. Ordinance 2091-2003, passed by City Council October 6, 2003, authorized the establishment of a purchase order in the amount of $600,000.00 to purchase salt. It is necessary to modify and increase this purchase order to enable the Division to purchase additional rock salt for 2004. This ordinance authorizes the Finance Director to modify and increase this purchase order for the purchase of rock salt for the Transportation Division in the amount of $1,000,000.00.

This expense is budgeted in the Transportation Division's 2004 Municipal Motor Vehicle License Tax Fund appropriation that is now pending before City Council. The Division spent $900,000.00 during the winter of 2001-2002, $1,826,602.94 during the winter of 2002-2003 and $1,600,000.00 to date (including this authorization) during the winter of 2003-2004 for rock salt.

Emergency action is requested to assure an uninterrupted supply of this critical commodity.


Title

To authorize the Finance Director to modify and increase an existing purchase order with American Rock Salt Company, LLC, in the amount of $1,000,000.00 for the purchase of rock salt in accordance with the terms and conditions of a citywide universal term contract for the Transportation Division; to authorize the expenditure of $1,000,000.00 or so much thereof as may be needed from the Municipal Motor Vehicle License Tax Fund, and to declare an emergency. ($1,000,000.00)


Body

WHEREAS, the Transportation Division is responsible for snow and ice control and removal on the City's roadway system; ...