City of Columbus - File #: 2011-2004

• File #: 2011-2004
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 11/3/2004
• In control: Administration Committee
• On agenda: 12/13/2004
• Final action: 12/15/2004
• Title: To authorize the Director of the Department of Technology to modify and extend a contract with Oracle Corporation for the purchase of additional license products, software maintenance support, upgrades and consulting services associated with the City's 311 project, in accordance with sole source provisions of the Columbus City Codes; to authorize the expenditure of $40,731.12 from the Technology Department information services fund; and to authorize the expenditure of $28,012.00 from the information services capital projects fund; and to declare an emergency. ($68,743.12)

Date	Ver.	Action By	Action	Result
12/15/2004	1	CITY CLERK	Attest
12/13/2004	1	Columbus City Council	Approved	Pass
12/13/2004	1	COUNCIL PRESIDENT	Signed
12/13/2004	1	MAYOR	Signed
12/7/2004	1	Technology Drafter	Sent to Clerk's Office for Council
12/6/2004	1	City Clerk's Office	Sent back for Clarification/Correction
12/3/2004	1	Auditor Reviewer	Reviewed and Approved
12/3/2004	1	CITY AUDITOR	Reviewed and Approved
12/3/2004	1	Technology Drafter	Sent for Approval
12/3/2004	1	CITY ATTORNEY	Reviewed and Approved
12/3/2004	1	Technology Drafter	Sent to Clerk's Office for Council
12/2/2004	1	Technology Drafter	Sent for Approval
12/2/2004	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
12/2/2004	1	Technology Drafter	Sent for Approval
12/2/2004	1	EBOCO Reviewer	Sent for Approval
12/2/2004	1	ODI DIRECTOR	Reviewed and Approved
12/2/2004	1	Technology Drafter	Sent for Approval
12/2/2004	1	Finance Reviewer	Reviewed and Approved
12/2/2004	1	FINANCE DIRECTOR	Reviewed and Approved
12/2/2004	1	Technology Drafter	Sent for Approval
11/30/2004	1	Technology Drafter	Sent for Approval

Explanation
BACKGROUND: The purpose of this legislation is to authorize the Director of the Department of Technology (DoT) to modify and extend contract CT-19292 with Oracle Corporation, for additional license products, software maintenance support, upgrades and consulting services, associated with the City's 311 project. The original contract was established April 10, 1998 pursuant to sole source provisions of Section 329 of the Columbus City Code. Although Oracle software can be purchased from third party vendors, only Oracle Corporation can supply an Oracle network site license that has been established and utilized by DoT. The substantial cost savings that are realized from this purchase makes it in the best interest of the City to purchase network site license instead of individual licenses from third party vendors.

The server based license supports business management applications, utilized citywide, and has given the city the capability to web enable applications for citizens use, ensure compliance with licensing agreements and provide secure access to economical, fast and secure access to information.

The passage of this ordinance will allow the Department of Technology to continue receiving software upgrades and support, for license purchased in 2003, for the 311-project. While at the same time, allow the Department of Technology to bring all services and products within one annually renewable support agreement, thereby simplifying the renewal and payment process.

Also, this ordinance will allow DoT to pay for services rendered in the year of 2003. During that time, the Director of Technology had approved change orders for necessary work regarding the 311-project. Even though the orders were approved and the services provided, the contract was not modified nor was payment provided to Oracle. The services included consulting, testing and integration in connection with the customer relationship management (CRM), in the amount of $28,012.00...